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Medical School Transcripts

A transcript is a comprehensive, chronological record of courses, grades, credits and degrees earned. Official transcripts may only be released with written permission of the student, except in special circumstances.

Current MD Students

Unofficial Transcript Request

Current MD students can request unofficial transcripts via email to FSM_Records@northwestern.edu.

Official Transcript Request

Current MD students can order official transcripts via CAESAR.

Alumni & Former Students

Graduated Prior to 2000

Alumni and former students who graduated prior to 2000 must initially have an account created for them within Parchment (Northwestern’s transcript vendor). Once the account has been created these former students can place orders directly through Parchment.

To establish a Parchment account, please complete and submit the MD Transcript Account Creation form.

Graduated in the Year 2000 or Later

Alumni and former students who graduated in the year 2000 or later can order transcripts via Parchment.

MD Transcripts

 Transcript Fees & Processing Time

Fees and delivery options differ depending upon the records office issuing the documents. The table below reflects options for MD documents issued by Feinberg School of Medicine.

Options for MD Documents

  Document Format Method of Delivery/Processing Time Fee

MD Current Student/
Resident or Fellow

Electronic PDF

Delivered Electronically within 3 business days

No charge

MD Current Student/
Resident or Fellow

Official Paper Copy

Mailed via USPS standard mail within 3 business days

No charge

MD Current Student/
Resident or Fellow

Official Paper Copy

Pickup in Office of Medical Education (AWOME) available within 3 business days

No charge

Physician

Electronic PDF

Delivered Electronically within 3 business days

$25

Physician

Official Paper Copy

Mailed via USPS standard mail within 3 business days

$25

Physician

Official Paper Copy

Pickup in Office of Medical Education (AWOME) available within 3 business days

$25

 Delivery Options

Electronic PDF

Electronic PDF delivered via email to specified recipient within 3 business days, excluding during times of scheduled system maintenance; verify with the recipient that electronic PDF is acceptable before placing your order. Ensure also that recipients’ email accounts will accept messages from noreply@addsmail.com, and plan to check junk folders for errant messages. The ordering service will send email notification when transcripts are available for download. maximum of three downloads per transcript is allowed, for a maximum time frame of 90 days from the date of issue.

 

Paper Mail

Paper mail is mailed using standard delivery through the U.S. Postal Service.

Paper Pickup

Paper pickup is processed and available for pickup within three business days in the Office of Medical Education located at 303 E. Chicago Ave., Ward Building, first floor.

Support

Contact us at 312-503-4070 or FSM_Records@northwestern.edu.

 MIDUS/ERAS

We can provide MSPEs and Transcripts for ERAS applications via the MIDUS upload system. Enter the below information into MIDUS and a link will be sent directly to the Office of Registration and Records to upload the documents:

Title: Registrar
Name: Stephanie A. Miller
Institution: Northwestern University Feinberg School of Medicine
Department: Office of Registration and Records
Address: 303 East Chicago Avenue, Ward Suite 1-003, Chicago, Illinois 60611
Email: FSM_Records@northwestern.edu
Phone: 312-503-4070

 Notarize & Apostille

Notarization of the transcript is verification that the document and the signatures attached to it are authentic.

Apostille of a transcript for use in a foreign country: for information see the Illinois Secretary of State website. The Secretary of State accepts apostille applications from any requester. As a courtesy, the Office of the Registrar can notarize and forward your transcript to the State.

In addition to ordering a paper transcript payment, you must send to us:

  1. Apostille Application form from the Secretary of State website
  2. Two dollars ($2) per transcripts, check payable to Secretary of State
  3. A pre-paid & addressed return envelope. The State - not Northwestern - will process the check and send the apostille and transcript to the address on your return envelope. Apostille payment cannot be combined with transcript payment. Apostille processing time is separate from and in addition to transcript processing time.

Further questions regarding apostilles must be directed to the IL Secretary of State Index Department.

 Transcripts FAQ

Find answers to your transcript questions on the Registration & Records FAQ page.