Managing Your Online Presence

There are two options for maintaining your CV:

• Feinberg Standard CV: Use this Word template if maintaining your CV manually.
• Generate CV electronically: Use this guide to export the Feinberg Standard CV from the Feinberg Faculty Portal.

Visit the Prepare Your Packet page to learn what documents are required for promotion and tenure packets, along with tips for how to prepare them effectively. You may also use this guide to electronically produce many promotion/tenure documents from the Feinberg Faculty Portal.

The performance review summary is generated from the Feinberg Faculty Portal and reviewed during the department's annual faculty performance review process. The document applies filters to show only career activity that occurred during the one year under review. Faculty can generate this form year-round using this guide, and in doing so can expand or customize the date range to see past performance review periods or preview their report in preparation for the next review cycle. Visit the Faculty Performance Review page for more information on the annual review process.

Northwestern Elements is a publication database overseen by the Galter Health Sciences Library & Learning Center. It searches external publication databases — including PubMed, Scopus, Web of Science and others — to identify publications that belong to each faculty member. Its algorithms for matching publications to authors and deduplicating publication records from multiple sources significantly reduce the need for manual curation of publication lists.

The process by which Northwestern Elements associates a publication with you is called "claiming." The system "auto-claims," or automatically claims, publications that contain a unique identifier for you, such as your Scopus ID or ORCiD. Northwestern Elements also uses name-based matching to identify publications that could be yours, but it doesn't auto-claim publications that match on name alone since name is not a unique identifier. Such publications need to be manually claimed to be added to your publication list.

To reduce the need for manual curation of your publication list and improve the ability of Northwestern Elements to correctly match publications to you, please obtain and publish with an ORCID ID. 

The publication list that appears on your public Feinberg Faculty Profile is imported from Northwestern Elements, and is updated daily in the overnight hours.

Only the following publication types are imported for display:

• Journal Articles
• Books
• Chapters

Each publication record must also have one of the following statuses in Northwestern Elements in order to be imported to profiles:

• Published
• Published Online
• Accepted

If you notice that a correction or addition is needed to your publication list for the three types of publications listed above, an update must be made in the source system Northwestern Elements. Each department has staff trained as Northwestern Elements super users to assist. 

The Feinberg Faculty Portal is a central data repository for faculty career activity that supports processes including performance review and promotion and tenure review. As such, the system is designed so that you can generate a CV, and publications are imported from Northwestern Elements to facilitate that.

The Feinberg Faculty Portal receives publication updates from Northwestern Elements weekly, and the following four types of publications are imported:

• Journal Articles
• Books
• Chapters
• Conference Proceedings (this category of publication is less likely to have unique identifiers like Scopus ID or ORCiD that facilitate auto-claiming by Northwestern Elements, so data imports may not be as comprehensive for this publication type)

Each publication record must also have one of the following statuses in Northwestern Elements in order to be imported to the Feinberg Faculty Portal:

• Published
• Published Online
• Accepted

The Feinberg Faculty Portal allows manual entry of another 10 publication types so that you can generate a CV with a comprehensive list of your scholarly works:

• Peer-reviewed educational materials
• Practice Guidelines, Policy, Consensus Statement, and Reports
• Congressional Hearings and Legislative Testimony
• Patents and Intellectual Property
• Data Set
• Software & Code
• Oral Abstracts & Presentations
• Poster Abstracts & Presentations
• Media
• Other Scholarly Works

• To reduce the need for manual curation of your publication list, please obtain and publish with an ORCiD. Northwestern Elements auto-claims publications for you when they obtain this unique identifier.
• Northwestern Elements also auto-claims publications that contain your Scopus ID(s). Scopus may assign more than one author ID to you for different variants of your name. To look up your Scopus ID(s):
  • Log in to MyGalter at the Galter Library website (if you are already logged in via Single Sign-On, you won't need to log in again)
  • In the top navigation, select Shortcuts > Scopus and search for your name (or former names) at the Scopus website.
• If you are new to the faculty, an administrator or librarian may need to connect your Scopus ID and ORCiD to your account in order for publication imports to begin (if the "publications" tab is missing from your Feinberg Faculty Profile, this step likely needs to occur). If you published under different names in your career, please look up your different name variants at the Scopus website, which will enable us to import your publication history.

Faculty are not expected to interact with Northwestern Elements. The system's auto-claiming process reduces the need for manual curation of publication lists, so staff in each department (with the support of librarians at Galter Health Sciences Library & Learning Center) have been trained as super users of Northwestern Elements to assist faculty when manual updates are needed. 

• If you feel a publication is missing, first check your faculty profile. If the publication appears there, check the Feinberg Faculty Portal on Tuesday of the following week by which time it should have loaded in the weekly data load. 
• If the publication is missing from the faculty profile, or it does not load to the Faculty Portal a week after it first appears on the public profile, contact support staff in your primary department for assistance. 

The Feinberg Faculty Portal receives PMCID numbers from Northwestern Elements, if the PMCID is available in the PubMed record for the publication.

Any article published using NIH funds after April 7, 2008, needs to have a PMCID to be in compliance with the NIH Public Access Policy. Not all papers with a PMID in PubMed will have a PMCID. Only papers funded by NIH get PMCIDs. The PMCID is posted in PubMed once an article has been successfully processed by PubMed Central (PMC). 

Potential Reasons for a Missing PMCID (when there should be one):

• The author or journal hasn’t yet submitted the article to the NIH Manuscript Submission (NIHMS) system
• The article has been submitted, but the NIHMS system has a backlog
• The PMCID has yet to be posted to PubMed
• The Northwestern Elements synchronizer hasn’t yet run the refetch for that record in PubMed. (PMCIDs are often added after a publication is first imported to the Feinberg Faculty Portal.)

PMCID Resources

• Getting PMCIDs for your Papers
• PMCID-PMID-Manuscript ID-DOI Converter
• Navigating the NIH Public Access Policy for Peer-Reviewed Manuscripts - Why and How to get a PMCID Number

Northwestern’s Media Relations Team maintains a faculty experts database used by journalists to identify faculty available to provide expert commentary and analysis for news of the day. Register to become a faculty expert.

If you want help preparing to speak to the media about your work, visit the Feinberg Office of Communications for interview tips or to request a media training session.

The People Directory contains contact information for faculty and staff of Northwestern University. You can update your entry by logging in to the myHR Self Service Portal using your university netID and password. Then click on Personal Details > Online Directory. Home address changes should be updated here so that university mailings (including tax documents) reach you.

Faculty can also update their self-reported gender, race and ethnicity via the myHR Self Service Portal. This information does not display publicly, but is used for aggregate reporting on the diversity of the faculty. If you wish to review or update your self-reported gender, race and ethnicity, log in to the myHR Self Service Portal using your university netID and password and then go to Personal Details > Gender/Ethnicity & Race.

The Lurie Cancer Center member profiles are maintained within the Lurie Cancer Center. Please contact Victoria Spah at victoria.spah@northwestern.edu for assistance.

Clinicians who practice at hospitals and clinics of Northwestern Medicine (NM) have a profile on the NM Find a Doctor site. If you have questions or need to update your NM profile, please email profileupdate@nm.org.

Stories from the Feinberg News Center that feature or quote you will appear in the News tab of your faculty profile. To display here, the original Feinberg news story must contain a link to your faculty profile. 

The News Center is maintained by the Feinberg Office of Communications and covers the latest happenings in education and research at the medical school. The News Center also captures mentions of Feinberg people and work in external media outlets. You may submit a news item that you wish to share with the Feinberg community.

Northwestern's Media Relations Team maintains a faculty experts database used by journalists to identify faculty available to provide expert commentary and analysis for news of the day. Register to become a faculty expert.

If you want help preparing to speak to the media about your work, visit the Feinberg Office of Communications for interview tips or to request a media training session.

Faculty promoting their work via social media should review the medical school's Social Media Guidelines page. The medical school's Office of Communications also has a team available that can coach you on social media best practices. To connect with the team, please complete the Request a Project Form.

Also, connect with Feinberg and our partners on social media.

The Feinberg Office of Communications team is available to provide faculty with media relations training, including guidance on how to promote your work in the media, interview tips and instructions on interacting with the press.

Northwestern's Office of Global Marketing and Communications offers resources to help you promote your work through the media. View media tools for faculty.

The Department of Research Assessment and Communications in the Galter Health Sciences Library & Learning Center supports faculty by providing expertise in bibliometrics and alternative metrics, information visualization for research assessment and advisory services for increasing the visibility and accessibility of research in a digital environment. Learn more on the Galter site.

The Feinberg Office of Communications offers many resources to help you craft a professional image and consistent brand through your communications. Access logos, Zoom background images, templates for PowerPoint presentations, research posters, newsletters and more. See what they have to offer.

The Faculty Affairs Office records one preferred email address for each faculty member, and email communications from the Feinberg School of Medicine are sent to that address. These communications include general announcements, the annual conflict of interest survey and other compliance-related messages, and messages from the August Webster Office of Medical Education related to completing student assessments.

Confirm or Update Preferred Email Address With Feinberg

To request a change to this address, contact fao@northwestern.edu and provide the new address:

• You may only provide an email address in an approved domain (e.g., northwestern.edu, nm.org, luriechildrens.org, sralab.org). As a condition of your faculty appointment at Northwestern, you must either check your Northwestern email address on a regular basis or auto-forward those emails to another approved email domain. A complete list of approved domains is provided in FSM's Email Auto-Forwarding Policy.
• After the update is made by the Faculty Affairs Office, it will take one day before the new address appears in the Feinberg Faculty Portal.
• Note that making this change affects all messages sent centrally from Feinberg.

Confirm or Update Preferred Email Address With Northwestern University

Northwestern University sends messages to the email address recorded in the university Human Resources system. You can update your contact information by logging in to the myHR Self Service Portal using your university netID and password. Then click on Personal Details > Contact Details to review and update email addresses. 

This system also controls the People Directory which contains contact information for faculty and staff of Northwestern University.