Student Resources

See below for a list of resources for our students:

General Resources:

• Student Handbook for Academic Year 2024-25
• TGS Academic Calendar
• CAESAR Registration Tip Sheet
• NUPortal - Requires NetID. Point of entry for Northwestern's Administrative Systems including CAESAR, Canvas, NUFinancials, etc.
• GSTS - Graduate Student Tracking System - Requires NetID. Milestone tracking and annual student progress. 
• NUworkspace - Requires NetID. Vvirtual Windows desktop service that provides access to software packages (i.e. Python, R, SAS, Stata E, ArcGISPro, etc; full software catalog linked) that may not be readily available on their desktop/laptop computers. Intended for occasional interactive use and is not configured for scheduled or batch jobs.
• Intercampus Shuttle Schedules:
  • Evanston to Chicago
  • Chicago to Evanston

• Publication Attribution Checklist - Please make sure the following guidelines are met for publications completed during time at HSIP:

  1. Must be attributable to work completed during time from matriculation until graduation. Helpful to keep running list of publications by academic year (Sept 1-Aug 31).
  2. Must give attribution to Northwestern University. Can also note Health Sciences Integrated Program in addition to your respective track.
  3. Must be indexed in/on a major index for your field (e.g. PubMed, etc).Should make sure to note if there are any alternative names if changed during training. Students can apply for an ORCID (Open Researcher and Contributor ID) number – free, unique, persistent identifier (PID) for individuals to use as they engage in research, scholarship, and innovation activities.

Program Plan Forms by Track (Updated as of 8/26/25):

• Program Plan Form for BIOSTAT Track
• Program Plan Form for HBMI Track
• Program Plan Form for HQPS Track
• Program Plan Form for HSOR Track
• Program Plan Form for SSH Track

Program Plan Forms for Dual Degree Students only (Updated as of 8/26/25):

• Program Plan Form for MSTP-HBMI Track
• Program Plan Form for MSTP-SSH Track

Course Planning/Registration Resources - Full-time registration is 3 credits min/4 credits max:

• PPH Syllabi Archive - Please contact PPH (pphregistration@northwestern.edu) directly to view prior syllabi for PUB_HLTH and/or BIOSTAT courses. Instructor approvals are needed for some PUB_HLTH and all BIOSTAT courses. Priority enrollment are for PPH students. 
  • Permission number requests should be added to the respective quarter on the PPH Course Request Sign-Up for HSIP Students. For access issues, please contact Program Coordinator.
• HSOR Academic Year Schedule
• Dual Registration Form - Requires NetID for Frevvo form for non-TGS class registration. Please upload necessary approvals to this form. Reminder that non-TGS courses do not count towards the nine (9) letter graded credit minimum. Please make sure to follow Cross School Registration Policy for the respective school.
• Independent Study (HSIP 499) Proposal Form - Must be completed and should be submitted at least four (4) weeks before the start of the quarter.
• Late Registration Form - Late registration requires signatures from advisor, Director, and any instructor(s) if adding courses. Please email the completed form, including required approvals, to the Grad Services Team (gradservices@northwestern.edu) and allow 2-3 business days for a response.

Milestone/Qualifying Exams:

• General Qualifying Exam Form - Current Qualifying Exam Form for all tracks starting AY2024-25.
• Forms in effect prior to AY2024-25:
  • HQPS Integrated Exam Proposal Form
  • HBMI Track Qualifier Application Form
• Principal Research Advisor Agreement Form - Updated with FY26 (9/1/25-8/31/26) rates include fringe.
• Teaching Experience Form

Dissertation/Offboarding:

• Dissertation Formatting Requirements
• Certificate of Completion - Students who require proof of degree completion prior to the date of degree awarding may request a Certificate of Completion generated within 2-3 business days. To request a Certificate of Completion, students should:
  1. Make sure that all PhD requirements have been met.
  2. Send an email to the Grad Services Team (gradservices@northwestern.edu) that contains the following information: Name, EMPLID, email address where certificate should be sent.

Conference Travel - Must request in advance of conference dates and prior to any conference expenses. All reimbursements will occur after conference is complete:

• TGS Conference Travel Grant (CTG) - Requires NetID. See CTG policy for eligibility. Only max of two (2) grants allowed over course of entire graduate career.
• HSIP Student Travel Request Form - Advisor approval outlining what funds are used for are required. Students funded by awards that covers costs of conferences (ex. F31, T32, etc) are not eligible to apply.
• Expense Report (ER) Checklist for Reimbursements - best to keep all documents to one (1) PDF for ER submission via NUFinancials. If ER submitted ninety (90 days) after conference travel date, signed Over 90-Day Cost Transfer Justification Memo must be included:
  1. Documentation of approved travel budget or use of funds, must specify chart string.
  2. Scanned (preferred) or pictures of receipts for all related transactions to be reimbursed. Helpful to include list of charges in chronological order as first page. 
     • If not using receipts and instead using per diem, include page of specific rates in ER from U.S. General Services Administration for domestic city or U.S. Department of State for international locations.
  3. Proof of attendance for conference travel including picture of conference badge (ex. attendee wearing badge) and respective conference schedule.