Resources

BSA Org Chart and Functional Areas Guide

• Organizational Chart
  Learn more about the structure of the Basic Science Administration (BSA).
• Functional Areas Guide
  Explore the key roles of the five functional areas and who to contact for assistance with communication and outreach, facilities, financial administration, professional affairs and research administration.

Conference/Event Space Reservations

• Scheduling and Events
  Reserve space, order catering, request AV support
• EMS Web App
  Book conference and event space on the Chicago campus
• Furniture Reservation and Rental Contacts

Investigator Resources

Agreements

The Office for Sponsored Research reviews, negotiates and endorses sponsored agreements. Learn more about funded vs. unfunded agreements, and find information about the most commonly used and other types of agreements.

View resources

Unfunded or non-sponsored agreements should be directed to the BSA Procurement Team

NIH Grants - Document Setup Guidance

• Word Document Setup Guidelines
• NIH Grants and Funding - Format Attachments
• Adobe Acrobat Grids, Guides and Measurements in PDFs

Purchasing

• Basic Science PO Tool
  Order non-iBuy catalog items (log-in using the VPN)
  

  PO Tool Order Guide

  PO Tool FAQ

• Capital/IT Orders
  Labs must complete this form prior to purchasing Capital Equipment. For systems that include IT Components, BSA staff will assist with the completion of this form. The PDF generated by this form should be attached to the order placed in NUFinancials.
• iBuy
  Order items through NU preferred vendors. The BSA Procurement Team is transitioning to a new process in which Carts will be assigned to the full BSA team. Learn more and for complete instructions on setting up "User Groups" and "Group Carts" for your laboratory.
• Multi-Project Split Form
  Complete this form to justify the allocation method used to split purchases of goods and services across multiple sponsored projects.
• Guidance for wire transfers and non-preferred vendor orders of $5,000
• Uniform Guidance Procurement Standards
  Federal grant award purchasing guidelines
• Accounting Services for Research and Sponsored Program (ASRSP) – Uniform Guidance
• NUFinancials 
• Contracts and Events

Feinberg Brand Guidelines and Templates

Brand Guidelines

The Feinberg Brand Identity Guidelines include usage, sizing and color to help us effectively and consistently share messaging across Northwestern Feinberg School of Medicine websites.

Templates

Download templates on Northwestern Sharepoint for:

• PowerPoint presentations
• Brochures
• Elevator signs
• Flyers
• Meeting agendas
• Name plaques and tags
• Reports
• Research posters
• Room cards

Templates are available in PowerPoint, InDesign and Microsoft Word formats, provided by the Feinberg Office of Communications. Please contact medcommunications@northwestern.edu, if you experience issues with accessing assets.

Laboratory Website Platforms

Faculty can build and manage a laboratory website at no cost via the following services:

Cascade

The Feinberg-branded website template, fully supported by the Feinberg Office of Communications, utilizes a content management system called Cascade. These sites are hosted on Feinberg servers, built by the Communications Web Team and maintained by a full-time lab staff member. The Feinberg Office of Communications regularly holds training sessions and offers technical support, as needed.

• Review the Web Team's Cascade Lab Site Content Requirements prior to requesting a site.
• The Feinberg Office of Communications regularly holds Cascade training sessions. Register for an upcoming session.

NUSites

Offered in partnership with CampusPress, NUSites is a WordPress publishing platform owned by Northwestern IT and hosted on Northwestern servers. Plugins and themes are limited to ensure maximum security and compatibility. These sites are built and maintained by a lab staff member or other support staff. (If you do not have experience in WordPress or with building websites, Cascade may be a better option).

To discuss laboratory website options, please contact Yesenia Navarro. 

Photo and Multimedia Release Forms

All photographers and videographers taking photos and/or videos on University property or of University events must obtain appropriate signed release forms from any student, faculty member, staff person or member of the public who is visibly recognizable in the photo or video. Crowd scenes where no single person is the dominant feature are exempt.

These rules govern photographs and multimedia content intended for use in any University publication of a marketing or a public relations nature, such as newsletters, brochures, viewbooks, promotional items or other such material. Releases also must be obtained for photos used on the web. These rules are not in effect when photos or videos are taken of news events, but photos or videos taken for news purposes require a release for reuse in marketing materials.

The following forms have been approved by the University’s Office of General Counsel.

• Photo release form
• Multimedia release form