Financial Policies & Procedures
Access purchasing procedures, reimbursement processes, equipment ordering requirements and financial transaction guidance for BSA-supported labs and departments.
Purchasing Procedures
Guidelines for BSA-serviced labs on how to submit and process catalog, non-catalog, Fisher Stockroom and radioactive material orders using iBuyNU and the Basic Science PO Tool for efficient procurement.
Expense Reimbursements
Information and instructions for faculty, staff and trainees in BSA-supported departments on how to submit expense reimbursements, required documentation, and Northwestern travel and expense policies.
Visitor Expense Reimbursements
Instructions for submitting reimbursement requests for travel and expenses incurred by visiting guests, prospective faculty or staff, non-employee students and consultants in BSA-supported departments.
Capital Equipment Orders
Checklist and required documentation for labs purchasing capital equipment through BSA, including requirements for sponsored and non-sponsored accounts and systems with IT components.
Fabricated Equipment Orders
Guidelines and required documentation for purchasing fabricated equipment, including approval forms and requirements for sponsored and non-sponsored accounts.
Wire Transfers
Instructions and required forms for requesting domestic or international electronic fund (wire) transfers to individuals or vendors through Northwestern’s Accounts Payable and Treasury Operations.
Purchasing Decision Documentation
Instructions for completing the Purchasing Decision Documentation required for purchases of $25,000 or more ($10,000 with sponsored funds), including guidance on competitive bid summaries and sole source justifications.
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