Finance, Budget, and Payroll oversees and/or manages the financial aspects of FSM’s operations including budget, payroll, financial management, and financial planning.  We also provide Dean and school level approvals for budgets, purchases, payments, transfers, journals, payroll, expense reports, and security access to payroll/financial portals.

NMH PAYMENT INFORMATION

Starting in FY12 we are using new accounts for all revenue and expense transactions between FSM and our affiliates, NMH, NMFF and McGaw.    As you probably noticed, we have already moved budgets on your chartstrings, according to the information that you supplied us with during the budget process.  Because this information is just being sent out now, we will move affiliate transactions from September and October to the new accounts for you, but after October we will be asking you to correct any transactions that were booked to the wrong account

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As of Thursday Dec 22nd, there is only one vendor number for NMH, 0000076751.  Also as of this date, we are going to one payment per month via wire to NMH, which is how they pay us.  With each monthly wire, AP will be generating and sending a report to NMH with all the information that they need to correctly apply your payment.   Per Guy Wilson in AP as the old vendor codes have been inactivated, AP will need to return any vouchers in an unpaid status for departments to create new vouchers using the new vendor code.  If you have any blankets for NMH, you will need to close them and create new ones with the correct vendor #.    If you have autopays, like some of you do for rent, Guy will change the vendor # on those and they will be paid with the monthly payment.

What will change for you, is that when you enter your online voucher to pay an NMH invoice, you must include relevant identifying information in the “Message to Vendor” field.  The field is 70 characters, so you may have to abbreviate some information.   The basic information that they need is:  Invoice or account number, Invoice date, Amount of invoice, Amount of payment and explanation of difference between invoice amount and amount paid.    The last piece of information, amount paid if different from invoice amount, is not needed if you are paying the invoice amount.