For Feinberg Administrators

Feinberg School of Medicine Department Administrators have editing access to the profiles of all the faculty in their department and can assist faculty in maintaining their profiles. 

Additionally, the actions of department administrators can impact whether a faculty profile appears online.  In order for a profile to display, a faculty member must have an active appointment in the faculty database maintained by the Faculty Affairs Office (FAO), so it is important for department administrators to submit appointment and reappointment paperwork to FAO with enough advance notice so that it can be approved prior to the appointment start date.

 How do I obtain access to edit faculty profiles?

Feinberg School of Medicine Department Administrators and their delegates may have access to edit the profiles for faculty in their department (or specific divisions, if applicable).  To request access, the Department Administrator should send an email to fao@northwestern.edu providing the name, netID, and email address of the individual authorized to have access.  If your department has divisions and access should be restricted to specific divisions, please indicate that as well.  Please note that we are unable to limit access to specific faculty profiles; access can only be granted at the department or division level.

 My new faculty member doesn’t have a profile—what’s wrong?

A profile will only display if a faculty member has an active appointment in the faculty database maintained by the Faculty Affairs Office.  Please submit all the documentation needed to finalize the faculty appointment far enough in advance so that it can be approved in time for the faculty member’s start date.

Additionally, faculty profiles will not display on the website in advance of a faculty member’s appointment start date, even if all appointment documentation has been approved and finalized.

 The profile for one of my existing faculty has disappeared—what’s wrong?

A faculty profile will only display if a faculty member has an active appointment in the faculty database maintained by the Faculty Affairs Office. Please make sure you submit reappointment documents well in advance of the current appointment’s end date so that there is no lapse in the display of a faculty profile. If the current appointment expires, the faculty profile will disappear and will not reappear until after the reappointment has been processed.

 We have a new faculty member who is not featured on the faculty profiles home page; how can s/he be added?

A computer algorithm determines which new faculty to display on the faculty profiles home page. To be eligible for inclusion in the highlights section, new faculty must:

  • Have full-time appointments
  • Hold the rank of Assistant Professor, Associate Professor, or Professor
  • Have a photo displayed on their profile

 How do I add a photo to a profile?

Faculty members are encouraged, but not required, to display their photo on their profile:

  • All faculty may attend regularly scheduled photo shoots to obtain a professional headshot.  The schedule is available via the Faculty Headshots: Photography Session Schedule page.These photos will be uploaded to profiles by the Faculty Affairs Office.
  • Alternatively, you may send a photo to fao@northwestern.edu to be posted to a faculty profile.  All photos will be reviewed for:
    • Appropriateness
    • Minimum size of 160px X 240px. Photos can be bigger, but not smaller.
    • Accepted formats: jpg, jpeg, pjpeg, png, gif