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Reviewing and Challenging Academic Records Policy and Procedure

Feinberg students have the right to review and contest any information in their academic records.

Reviewing academic records

Students have access to the entire written record. The only exceptions are personal notes, as allowed by FERPA, made by a faculty member that have not been shared with anyone else. Students interested in viewing their file have the ability to do so within 1 business day. Students must make an appointment to view their file with the Registrar. The Registrar (or an appointed staff member) will escort the student to a private room where the student may view their electronic file. Staff will display the student’s electronic file and will remain present until the student’s review is complete.

Challenging academic records

Students are encouraged to first reach out to the individual faculty member to discuss any feedback they believe to be inaccurate, misleading or inappropriate but may also raise concerns with any faculty member or Dean. To contest a Phase 1 block grade, students should contact the Associate Dean for Curriculum. To contest a clerkship or elective grade, students should contact the clerkship/elective director within 30 days after receiving the grade. To contest content in the MSPE, students should contact the Associate Dean for Student Affairs or the Senior Associate Dean for Medical Education. To contest the results of a portfolio review, or feedback from an anonymous reviewer (e.g., peer), students should contact the Director of Assessment and Program Evaluation.

In the event that a student feels dissatisfied with the proposed resolution, all students have the right to pursue unresolved grading or assessment disputes with the Student Promotions Committee.

Related LCME Standard 
9.9 Student Advancement and Appeal Process 

Last Updated: 6/15/2020