Northwestern University Feinberg School of Medicine

Office of Finance and Administration

Requisitions

Requisitions and purchase orders are used to pay for goods or services that require a purchase order, usually goods have not yet been received (e.g. purchased goods, lab supplies, equipment, catering).

Purchasers should always look at using the vendors in iBuyNU, or ordering from other Preferred Vendors prior to purchasing from a non-Preferred Vendor. Our Preferred Vendors have been vetted and provide the best value to the University. Pricing has been negotiated, department/divisions are not required to solicit other bids when choosing a Preferred Vendor. Terms and conditions have already been established and agreed upon. The Preferred Vendors are held accountable to NU therefore have a vested interest in providing quality service. Please see the Preferred Vendor Matrix for an up to date list of vendors.

When placing an order over $5,000 and not through iBuyNU a quote, estimate or other supporting documentation must be uploaded. If the cost of the Requisition is $10,000 or more on a sponsored project or $25,000 or more on a non-sponsored project a Purchasing Decision Document must be uploaded to the requisition prior to submission along with a copy of the quote(s). The Purchasing Decision Document replaces the Bid Documentation Form and Sole Source Justification (SSJ) forms.

Forms

Purchasing Decision Document

Conflict of Interest Form

IRS Form W-9

Expense Policy Exception Form

FFRA Training

NUFinancials training is available in myHR Learn

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Relevant Courses: