Research Visitors

Complete the OnBase submission form (for help, view this OnBase page) and attach these documents:

• Combine the following documents into a single PDF file and upload to the Position / Appointment Form button. When combining documents, use this order:
  1. Recommendation for Research Visitor Appointment Form, signed by department chair or center director and the Principal Investigator. 
  2. Position Data/Appointment Forms, signed by the department administrator or center director 
     • Appointment form Action/Reason = HIR/HIR 
     • Position Data form Action/Reason = POS/NEW
  3. CV
  4. Documentation/letter from the appointee's home institution that:
     
     • verifies his/her current status there AND
     • authorizes work/study at NU for the dates requested (dates in letter should match dates on recommendation for appointment form)

• Upload the Personal Data Form separately to its respective button
  
  • If the appointee is not in town yet, submit the form and include as much information as you can get. When the appointee arrives, submit a new form containing the appointee's signature and LOCAL address.

Complete the OnBase submission form (for help, view this OnBase page) and attach these documents:

• Combine the following documents into a single PDF file and upload to the Position / Appointment Form button. When combining documents, use this order:
  1. Recommendation for Research Visitor Appointment Form, signed by department chair or center director and the Principal Investigator. 
  2. Position Data/Appointment Forms, downloaded from myHR and updated 
     Appointment form Action/Reason = DTA/REA
  3. CV, only if the appointee has been working at NU for three years or more
  4. Documentation/letter from the appointee's home institution that:
     • verifies his/her current status there AND
     • authorizes work/study at NU for the dates requested (dates in letter should match dates on recommendation for appointment form)

• Upload the Personal Data Form separately to its respective button ONLY if appointee needs to update local address/other information

If the new start date is within ONE MONTH of the original effective date, complete the OnBase submission form (for help, view this OnBase page) and attach these documents:

• Combine the following documents into a single PDF file and upload to the Position / Appointment Form button. When combining documents, use this order:
  1. Approved Recommendation for Research Visitor Appointment Form
     • Mark "change of dates" as the action requested
     • Cross out the originally approved date and enter new date
     • Department Chair or Center Director should initial the date change on the form
  2. Position Data/Appointment Forms (new set)

If the new date is more than one month from the original effective date, complete the OnBase submission form (for help, view this OnBase page) and attach these documents:

• Combine the following documents into a single PDF file and upload to the Position / Appointment Form button. When combining documents, use this order:
  1. Recommendation for Research Visitor Appointment Form, signed by the chair of the department or center director and the Principal Investigator. 
  2. Position Data/Appointment Forms, downloaded from myHR with employee ID# 
     • Appointment form Action/Reason = HIR/HIR
     • Write in "change effective date" in comments section at bottom

Complete the OnBase submission form (for help, view this OnBase page) and attach these documents:

• Combine the following documents into a single PDF file and upload to the Position / Appointment Form button. When combining documents, use this order:
  1. Recommendation for Research Visitor Appointment Form, signed by department chair or center director and the Principal Investigator
  2. Position Data/Appointment Form, downloaded form myHR and updated 
     • Position Data Form Action/Reason = POS CLS if keeping the same position number in myHR (update fields as appropriate to re-classify the existing position); POS NEW if creating a new position 
     • Appointment form Action/Reason = DTA/REA if keeping the same position number; XFR DPO if creating a new position
  3. Current CV

Complete the OnBase submission form (for help, view this OnBase page) and attach these documents:

• Combine the following documents into a single PDF file and upload to the Position / Appointment Form button. When combining documents, use this order:
  • Recommendation for Research Visitor Appointment Form, signed by department chair or center director and the Principal Investigator 
    • Check "reappointment" box and write "REHIRE"
  • Position Data/Appointment Forms, signed by the department administrator or center director 
    • Indicate employee ID, if known
    • Appointment form Action/Reason = REH/REA
  • Candidate's CV, if more than a year since termination
  • Documentation/letter from the appointee's home institution that: 
    • verifies his/her current status there AND
    • authorizes work/study at NU for the dates requested (dates in letter should match dates on recommendation for appointment form)

• Upload the Personal Data Form separately to its respective button, if more than six months since termination

New department completes the OnBase submission form (for help, view this OnBase page) and attaches these documents:

• Combine the following documents into a single PDF file and upload to the Position / Appointment Form button. When combining documents, use this order:
  1. Recommendation for Research Visitor Appointment Form, signed by NEW department chair or center director and the Principal Investigator
  2. Position Data/Appointment Forms, downloaded from myHR and updated
     • Former department prints Position Data/Appointment Forms from myHR, signs, and sends to new department 
     • Appointment form Action/Reason = XFR/DPO, and change appropriate fields 
     • Position Data Form Action/Reason = POS NEW if opening a new position; no change necessary if using an existing position
  3. Candidate's CV
  4. Documentation/letter from the appointee's home institution 
     If transfer also lengthens the duration of the visitor's appointment at NU, then an updated letter from home institution is needed to:
     • verify his current status there AND 
     • authorize work/study at NU for the dates requested (dates in letter should match dates on recommendation for appointment form)

• Upload the Personal Data Form separately to its respective button
  If the appointee has worked for the medical school in the last six months in a RESEARCH STAFF position, you don't need to submit a personal data form.