Research Faculty

Complete the OnBase submission form (for help, view this OnBase page) and attach these documents:

• Upload the Personal Data Form separately to its respective button
  
  • If an existing faculty member is changing to research faculty, the personal data form isn't necessary unless the faculty member needs to update information on it
• Combine the following documents into a single PDF file and upload to the Position / Appointment Form button. When combining documents, use this order:
  1. Research Faculty Cover Sheet: Initial Appointment  
     • If the candidate has a visa, write "VISA" in two places: (1) at the top of this form and (2) in the Comments and Notes section of the OnBase submission form.
  2. Recommendation Form for Faculty-Level Research Appointment 
  3. Position Data/Appointment Forms
  4. Written justification if appointment term deviates from one year
     • If shorter: written justification that (1) explains the reason for the short term and (2) confirms that upon conclusion of the short term, the employee will either be reappointed for a full year or terminated
     • If longer: written justification that (1) explains the reason for the longer term and (2) confirms that funding is guaranteed for the duration of the appointment. The maximum term length is three years.
  5. Prior correspondence with FAO regarding special circumstances, if applicable
  6. Candidate's CV
  7. Departmental APT Committee Narrative, optional for Research Assistant Professor 
  8. External Reference Letters, refer to Research Faculty Cover Sheet for guidance. 
     • For appointments at the Research Assistant Professor level, two letters may come from referees in the candidate’s primary department and the others should come from referees outside the candidate’s primary department. (For example, a candidate who is just finishing training could obtain all letters from the home institution where they are training, as long as no more than two letters come from their home department.)
     • Letters may be collected using either of the following methods:
       • Option 1: Feinberg Faculty Portal
         Follow steps on the reference letter solicitation page to collect reference letters using the Feinberg Faculty Portal.
       • Option 2: Email
         You may contact referees by email to request letters. Referees can provide their letter either as an attachment or typed into the text of the email itself. The letters must remain confidential and not be shared with the candidate or any individuals outside those who are involved in evaluating the candidate for appointment. 
       • Reference letter solicitation template for research faculty
         Email message template for use when contacting referees
       • Career track criteria for research faculty
         It is recommended that you share the career track criteria with referees

Annual Summer Process for Reappointment/Merit Increase 

Each summer, there is a brief window of time when reappointments and merit increases are processed using panels in myHR. Details for the current or most recent summer process (including deadlines for its use) are in the checklist below.  If the checklist does not apply, use the standard process.

• Research Appointments: Checklist for Annual Reappointment/Merit Increase Process in myHR 
       

Standard Process

If the reappointment includes an off-cycle salary increase, you may need to complete the Non-Merit Salary Increase Form and receive approval from the Office of Finance & Administration before submitting an OnBase transaction. View the page on Non-Merit Salary Increases for more information.  

If the increase is not subject to the non-merit increase process, or you already have approval through that process, complete the OnBase submission form (for help, view this OnBase page) and attach these documents:

• Upload the Personal Data Form separately to its respective button ONLY if updating address or other information. (Otherwise this form is not needed.)
• Combine the following documents into a single PDF file and upload to the Position / Appointment Form button. When combining documents, use this order:
  1. Position Data/Appointment Forms, downloaded from myHR with employee ID#. The following appointment form action/reason codes apply:
     • If the candidate has a visa, write "VISA" in two places: (1) at the top of this form and (2) in the Comments and Notes section of the OnBase submission form.
     • To reappoint, use DTA/REA
     • If changing salary at the time of reappointment, also enter PAY/SAJ (and use POS/BUD on the position side of the form to change the budgeted salary)
     • Note: If changing anything else about the position (e.g., title), you are not executing a reappointment and this process does not apply. A reappointment means someone is remaining in their current position, with only the dates being extended (and potentially a salary adjustment).
  2. Approved Non-Merit Salary Increase Form, if applicable
  3. Prior correspondence with FAO regarding special circumstances, if applicable
  4. Written justification if appointment term deviates from one year
     • If shorter: written justification that (1) explains the reason for the short term and (2) confirms that upon conclusion of the short term, the employee will either be reappointed for a full year or terminated
     • If longer: written justification that (1) explains the reason for the longer term and (2) confirms that funding is guaranteed for the duration of the appointment. The maximum term length is three years.
  5. Written justification for salary increase, if increase is 5% or higher
     Note: FSM Finance will review the reappointment if the salary increase is 5% or above

Those already appointed to the research faculty may be proposed for promotion to the ranks of Research Associate Professor or Research Professor as part of the annual promotion and tenure process.  

Current research staff or postdocs may be proposed for appointment as Research Assistant Professor using the new appointment process described above; this is not treated as a faculty promotion. 

Complete the OnBase submission form (for help, view this OnBase page) and attach these documents:

• Combine the following documents into a single PDF file and upload to the Position / Appointment Form button. When combining documents, use this order:
  1. Research Faculty Cover Sheet: Secondary Appointment 
  2. Recommendation Form for Faculty-Level Research Appointment 
  3. Position Data/Appointment Forms
  4. Prior correspondence with FAO regarding special circumstances, if applicable
  5. CV

Check myHR to see if the approved appointment is already entered there.  If it is not, please contact FAO.

Complete the OnBase submission form (for help, view this OnBase page) and attach these documents:

• Combine the following documents into a single PDF file and upload to the Position / Appointment Form button. When combining documents, use this order:
  1. Position Data/Appointment Forms (if candidate is already entered in myHR, then print the forms from myHR and update; if they are not already entered in myHR, then prepare a new set or revise the set originally submitted via OnBase)
     • Write "Change of Dates" at the top of the form so it is clearly visible to any reviewer receiving the transaction in OnBase
     • If the candidate has a visa, write "VISA" in two places: (1) at the top of this form and (2) in the Comments and Notes section of the OnBase submission form.
     • Appointment form action/reason codes: HIR HIR 
     • You may change both the start date and the end date of the appointment as long as the appointment term length is not longer than what was originally approved

Complete the OnBase submission form (for help, view this OnBase page) and attach these documents:

• Combine the following documents into a single PDF file and upload to the Position / Appointment Form button. When combining documents, use this order:
  1. Recommendation Form for Faculty-Level Research Appointment, indicating change in basis and effective date
     • If the candidate has a visa, write "VISA" in two places: (1) at the top of this form and (2) in the Comments and Notes section of the OnBase submission form.
  2. Position Data/Appointment Forms, downloaded from myHR and updated
  3. Prior correspondence with FAO regarding special circumstances, if applicable
  4. Documentation (e.g., email correspondence) from candidate acknowledging reduction in effort and implications for benefits, if effort is dropping below 50%

For off-cycle salary increases, you may need to complete the Non-Merit Salary Increase Form and receive approval from the Office of Finance & Administration before submitting an OnBase transaction. View the page on Non-Merit Salary Increases for more information.  

If the increase is not subject to the non-merit increase process, or you already have approval through that process, complete the OnBase submission form (for help, view this OnBase page) and attach these documents:

• Combine the following documents into a single PDF file and upload to the Position / Appointment Form button. When combining documents, use this order:
  1. Position Data/Appointment Forms, printed from myHR and updated
     Action/Reason code: PAY/SAJ
  2. Approved Non-Merit Salary Increase Form, if applicable
  3. Prior correspondence with FAO regarding special circumstances, if applicable
  4. Written justification for salary change

If proposing a change to a current faculty member's category of appointment, please do the following:

• Navigate to the webpage describing the intended faculty appointment category
• Follow the New Appointment process/checklist

To request a transfer from another FSM Department or NU School, complete the OnBase submission form (for help, view this OnBase page) and attach these documents:

• If candidate is transferring from another school, upload the Personal Data Form separately to its respective button
• Combine the following documents into a single PDF file and upload to the Position / Appointment Form button. When combining documents, use this order:
  1. Recommendation for Faculty-Level Research Appointment, write in "transfer from ____"
     • If the candidate has a visa, write "VISA" in two places: (1) at the top of this form and (2) in the Comments and Notes section of the OnBase submission form.
  2. Position Data/Appointment Form printed from myHR, and signed by both departments
  3. CV
  4. Documentation (e.g., email correspondence between Dept. Chairs) confirming both departments agree to the transfer 
  5. Written justification if appointment term deviates from one year
     • If shorter: written justification that (1) explains the reason for the short term and (2) confirms that upon conclusion of the short term, the employee will either be reappointed for a full year or terminated
     • If longer: written justification that (1) explains the reason for the longer term and (2) confirms that funding is guaranteed for the duration of the appointment. The maximum term length is three years.

Faculty must obtain approval from their Department Chair and the Dean’s Office before accepting an appointment at an another institution.

Request approval to obtain an outside appointment.