Northwestern University Feinberg School of Medicine
Faculty Affairs Office
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Health System Clinicians

Faculty appointed in this track are full-time and part-time clinicians who contribute to the mission of the medical school by practicing in affiliated hospitals or clinics, and may participate in clinical trials or student and/or resident teaching programs in variable amounts up to 5% upon request. Health System Clinicians are typically employed by affiliated clinical entities such as a clinical practice plan of Northwestern Medicine, the Pediatric Faculty Foundation, Shirley Ryan AbilityLab or others as they exist from time to time. On occasion, physicians in private practice may be appointed in this track if they actively contribute to advancing the vision, mission, and values of Northwestern Medicine or another of the clinical affiliates. Faculty in this track will also pursue continuing medical education, earning at least enough credits to maintain licensure. The clinical institutions where they work will also recognize Health System Clinicians, where appropriate, by the professional standards committee of their practice plan. Health System Clinician appointments are unpaid by the University, non-tenure-eligible, and normally rankless. 

Faculty in this track will normally be titled as Health System Clinician; however, those eligible for membership on the medical staff of Northwestern Memorial Hospital are designated specifically as Health System Clinician/NMH and those eligible for membership on the medical staff of the Ann & Robert H. Lurie Children’s Hospital of Chicago as Health System Clinician/LCH

For more information, view the Information Guide for Appointments, Promotion, and Tenure (APT).

 Recruitment

Health System Clinicians are not employees of the university and receive no salary from NU, so there are no recruitment procedures that must be followed at NU or FSM.  Departments do not enter business plans in the business plan database for HSC recruitment, and NU does not require evidence of a national search in order to appoint an HSC.  Please follow the recruitment procedures established by the organization employing the HSC, and when a candidate is identified, use the appropriate appointment checklist on this webpage to request an appointment at FSM.

NMG-Employed HSCs
If you intend to hire an HSC who will be employed by Northwestern Medical Group, please consult with NMG (mdgrowth@nm.org) on their position approval process prior to beginning a search.  NMG has a "pre-search" process for HSCs, but it is not the same as the pre-search process that NU uses for regular faculty positions.  

 New Appointment (proposed by FSM Department Chair)

For appointment requests initiated by the FSM Department Chair

(Use for new hires, rehires, and changing a current faculty member's appointment to HSC)

To request a new HSC appointment, departments submit the following paper documents to FAO:

 New Appointment (proposed by NM Regional Chief Medical Officer)

For appointments proposed by an NM Chief Medical Officer for physicians already on the medical staff at an NM hospital

(Use for new hires, rehires, and changing a current faculty member's appointment to HSC)

Physicians on the medical staff of Northwestern Medicine (NM) regional hospitals (e.g., Northwestern Lake Forest, Northwestern Delnor, Northwestern Central Dupage) may be appointed as HSCs if recommended by their regional NM Chief Medical Officer (CMO) and approved by the FSM Department Chair and Dean.  HSC appointment requests initiated by the CMO will be coordinated locally by the Medical Staff Office Coordinator (MSO Coordinator).  The MSO Coordinator will work with the candidate and the CMO to assemble the necessary paperwork and then send it to the appropriate Department Administrator for consideration by the Department Chair.  If the Chair approves the appointment, the Department Administrator will finalize the packet and send it to the Faculty Affairs Office.  

Step 1: Materials Prepared by MSO Coordinator (in Collaboration with CMO and Candidate) for Submission to FSM Department

The MSO Coordinator will send the following materials to the appropriate FSM Department Administrator:

Step 2: Materials Prepared by FSM Department for Submission to FAO 

The materials received from the MSO Coordinator should be reviewed by the Department Chair.  If the Department Chair approves the appointment, then the Department Administrator should assemble the following documents and submit them to FAO:

 Reappointment

Health System Clinicians are eligible for reappointment in 1-year terms.  HSC appointment terms always end on August 31 of a given year, with reappointments taking effect on September 1.  Faculty whose appointment terms end on August 31 are reappointed together as part of an annual batch process.  

View our Annual Reappointment Process page for details.

 Change in Appointment

The two categories of Health System Clinicians appointments (HSC or HSC/NMH) differentiate those who are eligible for NMH privileges from those who are not.  To add or remove eligibility for NMH privileges for a currently appointed Health System Clinician, please email the Faculty Affairs Office to request the change. No additional paperwork is required.

Other changes in Health System Clinician appointments are unusual, so please contact the Faculty Affairs Office to discuss your case. 

 Termination
Involuntary departure initiated by the department

NOTE: Health System Clinicians must receive 4 months advance written notice from the Department Chair that the appointment will not be renewed.

To process a termination after providing advance notice to the faculty member, submit paper copies of the following documents to the Faculty Affairs Office:

  • Faculty Departure Checklist
  • Position Data / Appointment Forms, printed from myHR and updated
  • Copy of written notification provided to faculty member

 Resignation
Voluntary departure initiated by faculty member

Submit paper copies of the following documents to the Faculty Affairs Office:

  • Faculty Departure Checklist
  • Position Data / Appointment Forms, printed from myHR and updated
  • Faculty member's letter of resignation (optional)

 Retirement, retaining netID, WildCard, and email
Eligible at 55 years of age

Submit paper copies of the following documents to the Faculty Affairs Office:

 Retirement, relinquishing netID, WildCard, and email
Eligible at 55 years of age

Submit paper copies of the following documents to the Faculty Affairs Office:

  • Faculty Departure Checklist
  • Position Data / Appointment Forms, printed from myHR and updated
  • Faculty member's letter of retirement (optional)

 Death

Submit paper copies of the following documents to the Faculty Affairs Office:

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