Northwestern University Feinberg School of Medicine
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Secondary Appointments

The content on this page applies to the following career tracks:

  • Clinician-Educators
  • Investigators
  • Team Scientists

Follow these instructions to submit a new secondary appointment:

New Secondary Appointment

 Effective Same Date as a New Primary Appointment

When a secondary appointment is being offered to a new faculty recruit and takes effect the same day as the primary appointment, FAO prefers to process both the primary and secondary appointments together. In this case, the primary and secondary departments would coordinate with each other, and the primary department would add the secondary appointment forms to the initial appointment transaction:

  1. Secondary department prepares Position Data/Appointment Forms (PDF) and provides them to primary department.
  2. Primary department submits an OnBase transaction for the new primary appointment and includes the secondary department's position data/appointment forms among the uploaded documents.
  3. FAO and HR Operations will process the primary and secondary appointments at the same time.

If a secondary appointment is offered after the new primary appointment is already processed, then the secondary department should submit a separate OnBase transaction using the instructions below for Current Primary Appointment in Feinberg.

 Current Primary Appointment in Feinberg

The secondary department completes the OnBase submission form (for help, view this OnBase page). Combine the following documents into a single PDF file and upload to the Position / Appointment Form button. When combining documents, use this order:

  1. Secondary Appointment Cover Sheet (Word)
  2. Position Data/Appointment Forms (PDF), indicating employee ID
  3. Prior correspondence with FAO regarding special circumstances, if applicable

 Current Primary Appointment in Another Northwestern University School

The secondary department completes the OnBase submission form (for help, view this OnBase page). Combine the following documents into a single PDF file and upload to the Position / Appointment Form button. When combining documents, use this order:

  1. Secondary Appointment Cover Sheet (Word)
  2. Position Data/Appointment Forms (PDF), indicating employee ID
  3. Prior correspondence with FAO regarding special circumstances, if applicable
  4. Candidate's CV

Reappointment

 Reappointment effective September 1

Secondary reappointments are generally effective 9/1 of each year and in that case are processed electronically.

 Reappointment effective any date except September 1

The secondary department completes the OnBase submission form (for help, view this OnBase page). Combine the following documents into a single PDF file and upload to the Position / Appointment Form button. When combining documents, use this order:
  1. Position data/appointment forms, printed from myHR and updated
  2. Prior correspondence regarding special circumstances, if applicable