Northwestern University Feinberg School of Medicine
Faculty Affairs Office
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Pre-Search Process

Departments must submit a pre-search request and receive authorization from the Office of the Provost to conduct a faculty search before they begin recruiting for the following faculty positions:

     Full-time Clinician-Educators (non-tenure-track)
     Full-time Team Scientists (non-tenure-track)
     Full-time Investigators (tenure track)

Faculty appointed in these positions must be identified from a national search.  During the pre-search process, departments submit their national recruitment strategy for review and demonstrate that they have a financial plan to fund the position.  If the pre-search request is approved, the Provost assigns a pre-search number or Job ID, which authorizes the department to conduct a search and recruit a new faculty member.  The pre-search process is not required for part-time faculty, coterminous faculty, adjunct faculty, non-tenure-eligible research faculty, or health system clinicians.

Develop a National Search Strategy

It is a Feinberg and Northwestern University priority that faculty searches tap into the breadth of talent in groups of individuals who may not be as familiar with Northwestern, especially groups who are underrepresented in medicine and biomedical research. Creating awareness within these groups of the great opportunities at Feinberg, and specific faculty openings, can be a challenge. Below are resources to assist in developing your search strategy, which you will describe in the Pre-search Review Form (see checklists below).

 Toolkit: Strategies for Maximizing Diversity in Faculty Searches

The FSM Faculty Affairs Office has prepared this short document with helpful suggestions on how to attract a diverse and talented pool of applicants for faculty positions. Please take a few minutes to go over the suggestions and incorporate as many as possible into your searches. We would be happy to work more closely with any department in implementing these strategies.

Strategies for Maximizing Diversity in Faculty Searches

 Quick Reference: Job Posting Locations for Basic Science Positions

Below is a list of job posting locations to reach a diverse audience for basic science positions:

 Quick Reference: Job Posting Locations for Clinical Positions

Below is a list of job posting locations to reach a diverse audience for clinical positions.

Submit a Pre-search Request

 Non-tenure Track Pre-search Checklist
Make a request to search for a full-time faculty member on the Clinician-Educator or Team Scientist career track

  • Business Plan (complete online)
    On the business plan menu page, select "pre-search" from the plan type dropdown list; then press the button to create a plan. You will be presented with a list of positions that were approved on your hiring plan (if there were any). Click the create  planlink beside the one you want to copy so as to advance it to a pre-search OR click the link at the top of the screen to create a new business plan if this pre-search is a new request that was not part of your hiring plan (justification will be needed). 
  • Upload the following documents to the business plan:
    • Pre-search Review Form (see guidance above on Developing a National Search Strategy)
    • NTE Faculty Advertisement
      Note: The ad entered on this form will appear on the NU Careers site. After the pre-search is approved, departments are responsible for also posting the ad in the venues they specified on the Pre-search Review Form.  
    • NMG Contingency Request Form (if NMG is providing funding) 
      If you are on an NMHC network, you can access the NMG Contingency Request Form at: http://nmi.nmh.org/wcs/page/reference-material. If you have remote access to NMI, you can access the form by following this path after logging in: Departments > NMG Departments > NMG Physician Onboarding > Resources.  Questions about completing this form should be directed to mdgrowth@nm.org
    • Documentation of funding commitment(s) (amount and source) from each unit outside your own that provides funding 
  • Press "submit" button
    Note: The submit button will only be visible if all required fields in the business plan are complete.  Business plan pages that are incomplete will appear in red on the left navigation menu. 

 Tenure Track Pre-search Checklist
Make a request to search for a full-time faculty member on the Investigator career track

  • Business Plan (complete online)
    On the business plan menu page, select "pre-search" from the plan type dropdown list; then press the button to create a plan. You will be presented with a list of positions that were approved on your hiring plan (if there were any). Click the create plan link beside the one you want to copy so as to advance it to a pre-search OR click the link at the top of the screen to create a new business plan if this pre-search is a new request that was not part of your hiring plan (justification will be needed). 
  • Upload the following documents to the business plan:
    • Pre-search Review Form (see guidance above on Developing a National Search Strategy)
    • Tenure Track Faculty Advertisement
      Note: The ad entered on this form will appear on the NU Careers site. After the pre-search is approved, departments are responsible for also posting the ad in the venues they specified on the Pre-search Review Form.
    • NMG Contingency Request Form (if NMG is providing funding) 
      If you are on an NMHC network, you can access the NMG Contingency Request Form at: http://nmi.nmh.org/wcs/page/reference-material. If you have remote access to NMI, you can access the form by following this path after logging in: Departments > NMG Departments > NMG Physician Onboarding > Resources.  Questions about completing this form should be directed to mdgrowth@nm.org
    • Documentation of funding commitment(s) (amount and source) from each unit outside your own that provides funding 
  • Press "submit" button
    Note: The submit button will only be visible if all required fields in the business plan are complete.  Business plan pages that are incomplete will appear in red on the left navigation menu. 

 Pre-search Checklist for Unspecified Tenure Status
Make a request to search for a full-time faculty member whose tenure status/career track will be determined based on qualifications of finalist

  • Business Plan (complete online)
    On the business plan menu page, select "pre-search" from the plan type dropdown list; then press the button to create a plan. You will be presented with a list of positions that were approved on your hiring plan (if there were any). Click the create plan link beside the one you want to copy so as to advance it to a pre-search OR click the link at the top of the screen to create a new business plan if this pre-search is a new request that was not part of your hiring plan (justification will be needed). 
  • Upload the following documents to the business plan:
    • Pre-search Review Form (see guidance above on Developing a National Search Strategy)
    • Faculty Advertisement (any tenure status)
      Note: The ad entered on this form will appear on the NU Careers site. After the pre-search is approved, departments are responsible for also posting the ad in the venues they specified on the Pre-search Review Form.
    • NMG Contingency Request Form (if NMG is providing funding) 
      If you are on an NMHC network, you can access the NMG Contingency Request Form at: http://nmi.nmh.org/wcs/page/reference-material. If you have remote access to NMI, you can access the form by following this path after logging in: Departments > NMG Departments > NMG Physician Onboarding > Resources.  Questions about completing this form should be directed to mdgrowth@nm.org
    • Documentation of funding commitment(s) (amount and source) from each unit outside your own that provides funding 
  • Press "submit" button
    Note: The submit button will only be visible if all required fields in the business plan are complete.  Business plan pages that are incomplete will appear in red on the left navigation menu. 

Monitor the Status of Your Pre-Search Request

 

The diagram below shows how a pre-search request is routed in the business plan database.

presearch-review-process.png

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