Northwestern University Feinberg School of Medicine
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Clinician-Educator Offer Letter Approval

Before you extend an offer to a candidate, a business plan, draft offer letter, and supporting documents must be approved by the FSM Dean's Office. The business plan and supporting documents are submitted electronically via this online database.

Full-time Offers

Full-time Clinician-Educators receive some or all of their salary from FSM via a Northwestern University paycheck.  When paid by NMG, the NMG portion of the salary is paid through the NU paycheck on a separate record in myHR.

 Instructor: FT, NTE, Clinician-Educator

Step 1: Prepare a business plan in the business plan database

  • On the business plan home page, select the department or division that is extending the offer (if you have access to more than one)
  • Select "offer" from the plan type drop down list and then press the button to create a business plan.
  • The next screen will show you the list of approved searches available to be filled in the organizational unit you selected.  Click on "create plan" beside the FAO number that you want to fill.  A new version of the business plan will be created that has the status "offer entry." This editable version of the business plan will be pre-populated with data from the pre-search version of the business plan.
  • Update the business plan as necessary so that it matches the offer letter and reflects the offer you are making to the specific finalist identified.

Step 2: Attach the following documents to the business plan:

 Assistant/Associate/Full Professor: FT, NTE, Clinician-Educator Track

Step 1: Prepare a business plan in the business plan database

  • On the business plan home page, select the department or division that is extending the offer (if you have access to more than one)
  • Select "offer" from the plan type drop down list and then press the button to create a business plan.
  • The next screen will show you the list of approved searches available to be filled in the organizational unit you selected.  Click on "create plan" beside the FAO number that you want to fill.  A new version of the business plan will be created that has the status "offer entry." This editable version of the business plan will be pre-populated with data from the pre-search version of the business plan.
  • Update the business plan as necessary so that it matches the offer letter and reflects the offer you are making to the specific finalist identified.

Step 2: Attach the following documents to the business plan:

Academic Full-Time Offers

Clinician-Educators are "academic full-time" if their effort totals 100% and their salary is paid in full by one of FSM's approved affiliates: Lurie Children's Hospital, Shirley Ryan AbilityLab, Stroger Hospital of Cook County or the Jesse Brown VA Medical Center.  Academic full-time faculty do not receive salary support or a paycheck from FSM/Northwestern University.

Academic full-time faculty should be identified through a national search and hired into a search number obtained through the pre-search process. 

 Instructor: ACADEMIC FT, NTE, Clinician-Educator Track

Step 1: Prepare a business plan in the business plan database

  • On the business plan home page, select the department or division that is extending the offer (if you have access to more than one)
  • Select "offer" from the plan type drop down list and then press the button to create a business plan.
  • The next screen will show you the list of approved searches available to be filled in the organizational unit you selected.  Click on "create plan" beside the FAO number that you want to fill.  A new version of the business plan will be created that has the status "offer entry." This editable version of the business plan will be pre-populated with data from the pre-search version of the business plan.
  • Update the business plan as necessary so that it matches the offer letter and reflects the offer you are making to the specific finalist identified.

Step 2: Attach the following documents to the business plan:

 Assistant/Associate/Full Professor: ACADEMIC FT, NTE, Clinician-Educator Track

Step 1: Prepare a business plan in the business plan database

  • On the business plan home page, select the department or division that is extending the offer (if you have access to more than one)
  • Select "offer" from the plan type drop down list and then press the button to create a business plan.
  • The next screen will show you the list of approved searches available to be filled in the organizational unit you selected.  Click on "create plan" beside the FAO number that you want to fill.  A new version of the business plan will be created that has the status "offer entry." This editable version of the business plan will be pre-populated with data from the pre-search version of the business plan.
  • Update the business plan as necessary so that it matches the offer letter and reflects the offer you are making to the specific finalist identified.

Step 2: Attach the following documents to the business plan:

Part-time Offers

Part-time Clinician-Educators receive some or all of their salary from FSM via a Northwestern University paycheck.  When paid by NMG, the NMG portion of the salary is paid through the NU paycheck on a separate record in myHR.

Part-time faculty may be hired without having a pre-search number, but if a search was conducted, it is recommended that you document the process.  Because they receive salary from FSM, a completion of a business plan is required as part of the offer letter review process.

 Instructor: PT, NTE Clinician-Educator Track

Prepare a business plan in the business plan database and attach the following:

  • Important: When creating the business plan, select "offer-waiver" as the type of plan; this allows you to specify part-time effort. 
  • Offer Checklist
  • Candidate's CV
  • Draft offer letter using template for Instructor, PT, Clinician-Educator
  • Chair's Recommendation for Faculty Appointment
  • NMG Contingency Request Form (if NMG is providing funding)
    If you are on an NMHC network, you can access the NMG Contingency Request Form at: http://nmi.nmh.org/wcs/page/reference-material. If you have remote access to NMI, you can access the form by following this path after logging in: Departments > NMG Departments > NMG Physician Onboarding > Resources.  Questions about completing this form should be directed to mdgrowth@nm.org
  • Documentation of funding commitments (amount and source) from each unit outside your own that provides funding

 Assistant/Associate/Full Professor: PT, NTE Clinician-Educator Track

Prepare a business plan in the business plan database and attach the following:

Academic Part-Time Offers

 

Clinician-Educators are "academic part-time" if their total effort is less than 100% and their salary is paid in full by one of FSM's approved affiliates: Lurie Children's Hospital, Shirley Ryan AbilityLab, Stroger Hospital of Cook County or the Jesse Brown VA Medical Center.  Academic part-time faculty do not receive salary support or a paycheck from FSM/Northwestern University.

Academic, part-time faculty are appointed without the need for a pre-search number, business plan, or offer letter approval by FSM.  Go directly to the new appointment page to appoint an academic part-time Clinician-Educator.

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