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Administrative Systems Overview

Obtain resources to assist you in using IT systems essential for faculty affairs administration.

 Manage Profiles and Support Faculty Career Development

  • Feinberg Faculty Profiles
    Publicly searchable database of faculty, providing a summary of each faculty member. View the Quick Reference on Feinberg Faculty Profiles for guidance on maintaining faculty profiles.
  • Feinberg Faculty Portal
    Central data repository for recording faculty career activity and administering processes such as performance review and promotion/tenure review.  This is the primary system for managing data displayed on public faculty profiles. 
  • Northwestern Elements
    Database of faculty publications; the journal articles, books, and chapters displayed in the Feinberg Faculty Portal and Feinberg Faculty Profiles originate from Northwestern Elements.
  • Northwestern Medicine Doctor Profiles
    Publicly searchable database of clinician profiles maintained by Northwestern Medicine. If updates to these profiles are needed, contact

 Manage Faculty Recruitment and Appointments

FAO is piloting use of the Feinberg Faculty Portal to allow departments to solicit reference letters for new faculty appointments. For more information and to participate in the pilot, visit the Reference Letter Solicitation page.
  • Faculty and Business Plan Database
    View faculty appointment records, manage recruitment, and run reports about faculty in your department.
  • OnBase
    Submit appointment and payroll transactions for approval by NMG (if applicable) and the school (FAO and/or FSM Finance); thereafter the transaction routes to HR/Payroll for entry into myHR.
  • Faculty Recruiting System
    System for collecting online job applications and managing searches for full-time faculty positions on the Clinician-Educator, Team Scientist and Investigator career tracks.
  • Smartsheet
    FAO uses Smartsheet to manage appointments for research staff, research visitors, and postdoctoral fellows. We have configured research staff dashboards for each department and provide access to department administrators so that they have a view into our database, including a list of expiring appointments and a place to check the status of pending appointment transactions.
  • myHR
    Access the university's payroll system.


 Other Helpful Systems