Administrative References

• In August 2023, FAO hosted a Faculty Affairs Community (FAC) Orientation highlighting expected timelines for processing OnBase transactions. Review these resources shared at the session:
  • View the slides
  • FAO Key Resources
  • FAO + OnBase Tip Sheet

• For Institutes and Centers
  • View the slides
  • FAO Key Resources for Centers and Institutes

Other Recent News

• FAO is centralizing more email communication through our organizational email account. Please routinely direct faculty affairs questions and notifications intended for staff in FAO to fao@northwestern.edu.
• In February 2023, FAO presented an informational session for tenure-eligible faculty who will be going through the TE interim review process in 2023. View the slides.
• In January 2023, FAO hosted a program called Faculty Affairs: The Immersive Experience to present a new vision for faculty affairs at Feinberg. View the slides.

• Feinberg Summary of Faculty Appointments: This table shows how the dimensions of faculty appointments co-vary to make up each faculty appointment type. For NMG-employed faculty, it also indicates which NMG agreements are allowable with each faculty appointment type.
• Feinberg Reference on Faculty Appointment End Dates: Learn how the actual faculty appointment end date specified in the FAO faculty database compares to the appointment end date set in myHR, the university payroll system.
• PI Eligibility: Learn what types of appointments make someone eligible to serve as Principal Investigator on research grants and protocols. 
• Memorandum of Understanding (MOU): Obtain the dean's signature on a memorandum of understanding pertaining to a faculty appointment.
• Feinberg Information Guide for Appointments, Promotion, and Tenure
• Northwestern University Faculty Handbook

Research Staff Dashboards: Obtain a view into the database that FAO uses to manage research staff, research visitor, and postdoctoral fellow appointments.

• FAO Email Distribution List (Dept Staff): FAO uses this list when communicating news and updates to staff in departments, institutes, and centers. 
• Department Contact List: This is one of the most frequently visited pages on the FAO website and is intended to help you find your colleagues in other departments. Confirm that key contacts are up to date in your department so that others can reach you.
• Staff Support: Identifies staff in each department who can assist with faculty profiles, the Feinberg Faculty Portal, and Northwestern Elements. Faculty are referred to this page for support.
• Institute/Center Membership Coordinators: Identifies the membership coordinator for institutes and centers registered with the Faculty Affairs Office. Faculty seeking membership in an institute/center are directed to the membership coordinator.
• Feinberg Faculty Portal Committee Access: Review the individuals who have access to the Feinberg Faculty Portal to manage promotion and tenure cases and solicit reference letters.
• Research Staff Dashboard Access: See who has access to the research staff dashboards for your unit
• OnBase Approver Access: Identifies the OnBase approvers in each unit. 

• Position Data and Appointment Forms: Access guidance and pre-populated templates for common new hire scenarios
• Personal Data Form

• Feinberg CV Template
• Chair's Recommendation for Regular Faculty Appointment
• Search Summary Form (non-FRS): In general, this form should not be needed because the search summary is generated out of the Faculty Recruiting System, but occasionally there is need to manually complete the form.

Resources frequently requested/used by the Provost's Office appear below. 

• Feinberg Information Guide for Appointments, Promotion, and Tenure: This is Feinberg's faculty handbook describing career tracks and criteria for promotion.
• Data Definitions for Provost Faculty Roster: Because the FAO faculty database rather than myHR is the source of truth on Feinberg career tracks and appointment terms, FAO provides a custom faculty roster report to the Provost's Office in advance of each Board of Trustees meeting. This document provides the data definitions for that report.
• Feinberg Reference on Faculty Appointment End Dates: Learn how the actual faculty appointment end date specified in the FAO faculty database compares to the appointment end date set in myHR, the university payroll system.
• Feinberg Summary of Faculty Appointments: This table shows how the dimensions of faculty appointments co-vary to make up each faculty appointment type. For NMG-employed faculty, it also indicates which NMG agreements are allowable with each faculty appointment type.