Northwestern University Feinberg School of Medicine
Faculty Affairs Office
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Adjunct Faculty

Faculty who hold a primary appointment at another institution or organization and remain based at that institution or organization but who contribute to the academic mission of the medical school will be appointed as adjunct faculty. This is a non-tenure track. If their appointments are paid, they can have a maximum effort of 49%.

Adjunct Faculty Ranks

  • Adjunct Lecturer (visit the Lecturers page to process an appointment at this rank)
  • Adjunct Instructor
  • Adjunct Assistant Professor
  • Adjunct Associate Professor
  • Adjunct Professor

 New Appointment
Use for new hires, rehires, and changing a current faculty member's appointment to adjunct

 Reappointment (for appointments ending August 31)

Faculty whose appointment terms end on August 31 are reappointed together as part of an annual batch process. View the Annual Reappointment Process page for details.

 Reappointment (for appointments ending on a date that is not August 31)

Whenever possible, departments are encouraged to appoint adjunct faculty for terms that end on August 31 so that they may be reappointed as part of the annual batch process.  For adjunct appointments expiring on a date other than August 31, please send paper copies of the following documents to FAO in order to process a reappointment:
  • Position Data/Appointment Forms, printed from myHR and updated
    Appointment Form Action/Reason codes: DTA/REA
  • Prior correspondence with FAO regarding special circumstances, if applicable

 Promotion

Adjunct faculty promotions may be proposed any time of the year.  Typically the FSM adjunct rank is aligned with the faculty member's rank at her/his primary institution, so adjunct faculty may be proposed for promotion at FSM after being promoted at their home institutions.  In cases where the adjunct faculty member does not hold an academic rank at her/his primary institution, departments may propose candidates for promotion with justification.

To propose an adjunct faculty member for promotion, please send paper copies of the following documents to the Faculty Affairs Office:

 Change Appointment Basis

Note: Adjunct faculty can have a maximum effort of 49%.

  • Change Appointment Basis Cover Sheet
  • Prior correspondence with FAO regarding special circumstances, if applicable
  • Candidate's CV
  • Position Data and Appointment Forms, printed from myHR
  • Copy of NMG Agreement, if paid by NMG

 Change Appointment Category

If proposing a change to a current faculty member's category of appointment, please do the following:

  • Navigate to the webpage describing the intended faculty appointment category
  • Follow the New Appointment process/checklist

 Termination
Involuntary departure initiated by the department

Submit paper copies of the following documents to the Faculty Affairs Office:

 Resignation
Voluntary departure initiated by the faculty member

Submit paper copies of the following documents to the Faculty Affairs Office:

  • Faculty Departure Checklist
  • Position Data/Appointment Forms, printed from myHR and updated
  • Faculty member's letter of resignation (optional)

 Retirement

Adjunct faculty are not eligible for retirement at FSM. When an adjunct faculty member retires from his or her home institution, the adjunct appointment at FSM should be terminated because s/he is no longer eligible to hold it.

 Death

Submit paper copies of the following documents to the Faculty Affairs Office:

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