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Bulk Email

Northwestern University Policies

We adhere to the Northwestern University Information Technology bulk email guidelines. Messages that do not meet these guidelines will not be eligible for bulk email delivery. Per these guidelines, bulk email is generally appropriate for messages that:

  • Directly relate to carrying out the business of the University
  • Relate to changes in University policy or time-sensitive issues
  • Inform a select group of people (e.g., faculty, staff, students, members of a specific school or department) of an announcement or event related to their specific role within the University

Northwestern University Feinberg School of Medicine Policies

  • Plan for a 72-hour (three business days) turnaround on the delivery of your message.
  • Separate attachments are not allowed in bulk email. However, a flyer with images or additional material can be hyperlinked in the body of the email text. We recommend linking to a web page, PDF or document via Box.
  • Messages must not contain bullets, and special characters are limited to email addresses.
  • Images are not allowed in the body of a bulk email.
  • Messages must be text-only. These templates are available for your use: Feinberg AnnouncementNorthwestern Medicine Announcement or a Feinberg Event Invite. No other templates may be used.  
  • Update effective Nov. 1, 2022: Due to high email volume, event reminders will not be sent through the bulk email tool outside of Dean’s Office–sponsored annual events. Event organizers are encouraged to send reminders through newsletters, departmental mailing lists or other targeted means. We encourage event planners to include a mechanism for RSVP in the initial event email.

Items Not Eligible for Bulk Email

  • Clinical trials
  • Continuing education opportunities not accredited through Northwestern University
  • Job postings or descriptions
  • Newsletters
  • Surveys or polls not approved by the Dean of the School of Medicine