Northwestern University Feinberg School of Medicine

Physician Assistant Program

Frequently Asked Questions

The following are responses to questions that are frequently asked by prospective students of the Northwestern University Feinberg School of Medicine Pysician Assistant Program. Click on the topic headings below to maximize and minimize the list of related questions.

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The Application Process

  • What does Rolling Admissions mean?
    Rolling admissions means that interviews are being conducted and admission decisions being made while applications are still being accepted. Our process is specifically designed so that the class does not fill up prior to the application deadline or conclusion of interview cycle. The alternative is a lock-step admissions process, in which all interviews are conducted after the application closes and all decisions are made after all interviews have been completed.
  • When will you start accepting applications for the next class?

    Applications for the class matriculating in June open through CASPA in April of the preceding year.

    The deadline for the next application cycle is October 1. The GRE must be taken and scores received before this date and the CASPA and supplemental application must be'Complete'no later than the deadline; applicants can access the CASPA definition of a 'Complete' application through the application's FAQ resource. Only prerequisite coursework may be pending (with two courses completed by the end of December and one completed by May prior to matriculation).

  • When should I submit my official GRE scores and do scores carry over from one cycle to the next?

    Official GRE scores must not be submitted until your intended application cycle has opened. Official scores will not be received if they are submitted prior to the start of your intended application cycle. The Northwestern University PA Program School/Institution Code is 4879; no department code is necessary.

    Official GRE scores may carry over from one cycle to the next; refer to CASPA directly for this answer.

  • When do most applicants submit their application?

    The CASPA application opens in mid-April. Most applicants submit their CASPA applications in August of the application cycle, with peak times between mid-July and mid-September. Early CASPA submissions do not necessarily lead to early decisions, since the Supplemental application and official GRE scores are also required before an application is considered complete.

    Placing a higher priority on submitting an application by an early date at the expense of quality and accuracy is not recommended. Applicants are advised to ensure their application presents the best representation they can put forth. It is generally good practice to submit all required application materials at least one month before the application deadline in case any issues arise.

  • Do all of my application materials need to arrive at the same time?

    No. Completed submissions include a complete CASPA application with fee payment, Supplemental application with fee payment, 3 professional references and official GRE scores. Each is received from a different vendor and then combined by Program staff to create an application file. Applicants are not penalized if required parts of the application are received at different times, but a file will not be reviewed until the application is complete.

    Required parts of the application should be received at least one month before the application deadline.

    Official GRE scores must be received by the application deadline; CASPA and Supplemental applications must be complete by the application deadline.

  • Can I send additional letters of recommendation, beyond those included in CASPA?
    Only those letters of recommendation included in the CASPA application submission are required. Additional letters of recommendation are not necessary.
  • How can I make my application stand out from the rest?

    Applications are holistically reviewed, meaning all elements are considered for eligible applications that meet our minimum overall GPA requirement of at least a 2.80. In addition to previous academic performance and pre-admission clinical experience, these include: essay responses, letters of recommendation, PA shadowing experience, volunteer or community service backgrounds, leadership experiences, GRE scores, etc.

    Competitive applicants stand out by being able to speak to each of these categories.

  • Are you still interviewing for the current application cycle?
    Interviews are conducted between mid-August and January for the class matriculating in June. Interviews are conducted on set dates within this range. Applicants are notified when selected to visit on one of these dates. If not selected for an interview, applicants are notified at the end of January.
  • What are the factors that affect your admissions decisions?

    We consider the following factors in making admission decisions: GPA, GRE score, clinical experience (including level of responsibility and number of hours), the personal statement, application essays, references and your interview performance. Regarding references, 3 letters are required; at least one letter must be from a health care provider who can discuss your abilities with patients, preferably someone who has supervised you in a clinical setting. Personal references from friends or family members are not accepted.

  • Who are members of the Admissions Committee and who makes the final decision?

    The Admissions Committee consists of the PA program faculty, clinically practicing PAs and community representatives.  Final admission decisions are made by the PA program director and PA program core faculty.

Common Questions While Completing the Application

  • Should the CASPA, Supplemental and GRE be sent at the same time?
    The CASPA, Supplemental and official GRE scores can be submitted separately. Each must be submitted & received by October 1. The CASPA application must be 'Complete' by October 1.
    An application will not be reviewed until each is received; having this completed earlier in the cycle is recommended.
  • Is the Supplemental Application sent to select applicants after submitting the CASPA?

    No. The link to the Supplemental Application is available in the "How to Apply" section of the website. It can be accessed at any point during the application cycle and is not sent only to select applicants.

    The Supplemental Application must be submitted by the October 1 application deadline.

    Applications will not be reviewed until the CASPA, Supplemental and official GRE scores have been received.

  • What GRE Code should be used?
    When requesting official GRE Scores, use School/Institution Code "4879" for the Northwestern University PA Program.
    There is no Department Code.
  • How should Volunteer hours be entered if they are Patient Care Experience?
    Any experience that includes direct-patient clinical hours should be entered in the Patient Care section of the CASPA. For each entry, select the appropriate option for whether the experience was paid or unpaid. Volunteer patient care experiences should not be 'double-listed' in the Volunteer section.
  • Where should PA Shadowing experience be listed?
    PA Shadowing experiences should be listed in the Shadowing section of the CASPA.
  • Entering Prerequisite Coursework

    Prerequisite coursework must be entered on both the CASPA and Supplemental applications.

    CASPA Application:

    • Select 1 course per prerequisite.
    • If a prerequisite course has been identified but a grade not yet earned, select this course from those listed on the transcript entry section.
    • If a prerequisite course has not yet been identified, select the option:
      'I am not matching any courses to this prerequisite'.

    Supplemental Application:

    • Enter 1 course per prerequisite.
    • If your institution is not included in the pre-defined list, select "None of the Above", then manually type in the name of the institution at which the prerequisite was completed. Leaving this field as a default "Not Found" will result in an error message.
    • If a prerequisite course has been identified but a grade not yet earned, enter all course information and select "N/A" for grade.
    • If a prerequisite course has not yet been identified, complete each as follows:
      Course #: Any Number
      Course Name: Name of the Prerequisite being fulfilled (i.e., Microbiology)
      Credit Hours: "3"
      Grade: Select "N/A"
      Date Completed: Enter an estimated completion date
      Institution: Select "Find Institution", perform a state search, select "None of the Above", then manually type "Unknown"
  • Where can a CV or Resume be attached?

    A CV or Resume should not be uploaded on the CASPA application for the Northwestern University PA Program. Optionally, applicants may upload this document on the Supplemental application. This step is not a requirement.

  • How can I get an a fee waiver code?
    Applicants that qualify for an application fee waiver through CASPA will qualify for a fee waiver for the Supplemental application. Qualifying applicants should contact the Northwestern University PA Program at paprogram@northwestern.edu before submitting the Supplemental application.

After the CASPA Application is Submitted

  • I submitted my CASPA application. When will I hear a status update on my application?

    Once you have submitted your CASPA application, you will receive an e-mail notification from CASPA that it has been received and then verified.
    At this point, your application will be made available to the Northwestern University PA Program as verified for processing purposes.

    E-mail notifications regarding the status of an application will be sent at the following instances:

    • Your application is complete: CASPA application, Supplemental application, official GRE scores are all received.
    • During the application cycle if a required part of the application has not been received.
      Note: notifications will not occur during the final month of the application cycle due to volume and processing demands.

    E-mail notifications will not be sent to confirm receipt of each individual piece of the application, such as when GRE scores are received. If you believe your application to be complete and have not received a confirmation e-mail from the PA Program, check your spam e-mail folders and call the PA Program directly.

  • When will I know if I am selected for an interview or not?

    Once an application is received, it takes between two and four weeks to process, depending on application volume. From this point, applicants can hear at any point if they have been selected for an interview. Because of our holistic review process, the earliest applicants do not always get the first interview spots. Applicants not selected for an interview will be informed at the end of January, when our interview cycle has concluded.

    Applicants calling to check on the status of their application will likely be told their application is under review.
    This status reflects our periodic and holistic review of the applicant pool when making interview invitation selections.

  • I have grades that have completed since submitting my application. How do I update the PA Program?

    Relevant coursework is often completed by applicants after the CASPA application has been submitted.
    Applicants are strongly encouraged to do each of the following:

    • For prerequisite coursework completed after the CASPA application was submitted, official transcripts reflecting newly earned grades and college credit should be sent directly to the PA Program. Unofficial transcripts, including e-mailed or faxed transcripts, are not accepted. Grades from courses other than prerequisites are not necessary. Do not send transcripts to CASPA after submitting the application.
    • Your CASPA profile has a feature called 'Academic Update'. For courses added and/or grades earned after submitting the CASPA application, this feature provides an unofficial update to your CASPA course listing. Entered grades and courses will not be re-verified, but this can provide your designated programs with an updated, unofficial picture of your academic profile.

    Official transcripts sent as hard-copy or electronic versions are accepted and must come directly from the higher education institution.

  • I have updates to my patient care or volunteer experiences. How can I update the PA Program?

    Updates to patient care, volunteer, community service and shadowing experiences can be made by contacting the PA Program at paprogram@northwestern.edu. Updates can be made to applicant files until November 15 preceding the intended June enrollment.

    Eligible updates include:

    • Starting new or leaving old patient care positions
    • Significant changes in hours worked per week in existing patient care roles
    • Changes in responsibilities or duties within an existing patient care role
    • New volunteer, leadership, community service, or shadowing experience
    • Newly acquired certifications or honors

    Updates to newly accrued hour totals of patient care experience are not required or necessary beyond what is listed on the CASPA application for current patient care roles.

  • Are electronic transcripts accepted?
    Transcripts electronically sent to the PA Program are accepted only if they come directly from the college or university through a secure web portal. Transcripts that are e-mailed, faxed, or represent unofficial versions of official transcripts are not accepted.

The Applicant Pool

GRE and Other Standardized Tests

  • When should I submit my official GRE scores?

    Official GRE scores must not be submitted until your intended CASPA application cycle has opened. Official scores will not be received if they are submitted prior to the start of your intended application cycle. The Northwestern University PA Program School Code is 4879; no department code is necessary.

    Official GRE scores may not carry over from one cycle to the next; contact CASPA for their inter-cycle policy.

  • What code do I submit my scores to and do I need a Department Code?

    Official GRE scores must be sent to the Northwestern University PA Program School Code: 4879.
    No Department code is necessary.

    Official GRE scores cannot be shared across departments at Northwestern University, including if scores were accidentally sent to another department instead of the PA Program's GRE School Code.

    Failure to send scores to the correct School Code may result in scores not being received and the ineligibility of your application if discovered after the application deadline.

  • Is the GRE waived for any applicant, even with a Master's or advanced degree?
    No. Regardless of any past academic experiences, achievements, or degrees, the GRE is not waived.
  • Can I use GRE scores submitted for a previous graduate program?

    Official GRE scores can be submitted as long as they are still valid. Scores are valid for five years from the test date.
    This would not be affected by previous graduate work or score submissions to other schools.

    Official GRE scores cannot be shared across departments at Northwestern University, including if scores were accidentally sent to another department instead of the PA Program's GRE School Code (4879).

  • Can the MCAT substitute for the GRE?
    No, the GRE is a required part of the application. Other graduate-level standardized tests cannot be used as substitutes, including the MCAT or GMAT.
  • How are scores sent and received? Do I have to send scores to both CASPA and the PA Program?

    The Northwestern University PA Program uses electronic score reporting for official GRE scores. Scores generally take 1 - 2 weeks to be received. Official GRE scores must be received by the application deadline, so applicants should factor this delay when scheduling their GRE test date.

    Official scores are to be sent to School code 4879 for the Northwestern University PA Program.
    Official scores cannot actually be sent directly to CASPA because CASPA does not have a GRE School Code.
    That is why the Northwestern University PA Program School Code on CASPA is listed as 4879.

    Through a special business process, applicant GRE scores are actually sent to and attached to the CASPA application. Once received, applicants are able to view this status update on the log-in screen of their CASPA applicant portal.

  • Do I have to self-report my GRE scores on CASPA?
    No. Some programs may require official GRE scores to be self-reported on the CASPA application, but the Northwestern University PA Program does not require this.

Pre-Admission Clinical Experience & Shadowing

  • Do you really require 1,000 hours of clinical experience from your applicants?
    No. But we do require that applicants have direct patient care experience. Other things being equal, the admissions committee will prefer applicants with 6 months or more of clinical experience over those with 3 months, for example. However, clinical experience is not the only type of experience that the admissions committee values. Leadership, volunteer and research experiences, among others, are also factored in. But no type of experience is valued more than direct patient care experience.
  • How do you evaluate clinical positions and compare one against the other?

    Clinical positions are compared to one another based on level of patient contact and level of responsibility. Jobs that require a certification or licensure usually provide better experiences because they are tied to positions in which these levels are heightened and provide a greater level of weekly hour accruals.

    Hours accrued through research and graduate assistant positions will only count if there was significant patient contact and they were not tied to the completion of any academic degree or certification credential.

  • I completed clinical hours as part of an internship. Will those hours count?
    No. Hours completed as part of an academic degree or professional certification will not count in the patient care clinical hour total.
  • Can the Northwestern University PA Program connect me with a PA to shadow?
    No. Due to legal issues, the Northwestern University PA Program is not able to assist PA Program applicants with obtaining PA shadowing experiences. You may consider contacting your local physician assistant organization for assistance and networking opportunities; in Illinois, this is the Illinois Academy of Physician Assistants (IAPA).
  • Do hours spent shadowing a physician count toward PA shadowing?
    No. Shadowing hours accrued while shadowing a Physician Assistant (PA) carry the most impact on the application and is strongly encouraged. Shadowing hours accrued while shadowing a physician are factored into the overall review of your application, but will not carry the impact of shadowing a PA.

Prerequisites

  • Can I apply before I complete all the prerequisites?

    Yes. An applicant may submit their application with a maximum of two prerequisite course scheduled for completion in the fall term (ending December 31), and one prerequisite course scheduled for completion during the spring (January 1 - May 31). Thus, it is possible to apply in advance of the October 1st deadline while enrolled in two of the courses and take another prerequisite in the spring semester.  However, we reserve the right to postpone admissions decisions, either regarding an interview invitation or offering acceptance, until we see grades from all the prerequisite courses.  In such cases, it is the student's responsibility to provide the Program with official transcripts upon completion. 

    When completing your CASPA application, include courses in progress and coursework planned in the appropriate fields to alert us to your plans. If you are accepted into the Program before you complete the required coursework, your acceptance will be on provisional status until records of your coursework and/or graduation are received. No student will be allowed to matriculate into the Program if all prerequisite requirements are not met. Because of the various factors considered in selecting applicants, you are encouraged to complete the majority of prerequisites before applying.

  • If I took a prerequisite course 5, 10, even 35 years ago, will you still accept that?

    Yes.  We do not impose an expiration date on coursework, prerequisite or otherwise.

  • I need to go back to school to finish a few prerequisites. Can I take courses at a community college?

    Yes. You can take courses online even, if you'd like.  As long as it's at a regionally-accredited institution of higher-learning, we will honor your coursework there.

  • Can prerequisites be waived, like Medical Terminology, or tested out of with CME or CEU credit?

    Prerequisites cannot be waived or tested out of for the Northwestern University PA Program.

    No prerequisite can be waived due to previous academic, life, or field experiences. Prerequisites can be completed at any regionally-accredited institution of higher learning. A grade and college credit must be earned. Prerequisites cannot be satisfied through Continuing Medical Education or Continuing Education Unit credit.

    To review a list of our prerequisite courses, credit minimums and content requirements, click here.

International Applicants

Program Policies (Working, Deposits, Licensure, etc.)

  • How often are students admitted during the calendar year?
    The Northwestern University PA Program enrolls 30 students once per year into its full-time program at the start of June. There is no part-time option.
  • Can I work full time and still be a PA student in your program?

    Realistically, no. This is a full-time program with classes during regular business hours.  Employment of PA students by the Program itself is strictly prohibited.

  • Is there an enrollment deposit required to hold my space in the class if I am accepted?

    Yes. All applicants offered admission are required to submit an enrollment deposit to hold their seat within 10 days of receiving their admission offer. The enrollment deposit is $1,000. Applicants offered admission before mid-November have the option of submitting an initial $500 deposit with the remaining $500 balance due by December 1; applicants admitted on December 1 or later must submit the full $1,000 enrollment deposit within 10 days of receiving their offer.

    This money is applied to your tuition and is non-refundable.

  • Is a background check required?

    Yes.  Accepted students are subject to a criminal background check preceding and during orientation. Should the background check yield any criminal information, the offer of admission may be revoked.

  • Do you accept transfer students, allow advanced placement, or provide credit for experiential learning?

    No. The PA Program does not accept transfer students from other PA Programs and all students must have a bachelor's degree prior to starting the PA Program. The PA Program does not allow advance placement or course credit for experiential learning.

  • What criteria are used to determine who is able to receive a license as a physician assistant?

    Please be advised that each state and other jurisdictions and credentialing bodies, determine the criteria for professional licensure, registration, certification or employment. Physician assistants must meet the same high standards required of physicians, nurses and other health professionals. Applicants with histories of impairments such as alcohol or substance abuse, certain mental illnesses or other disabilities may be denied licensure or related credential. Applicants with felony and other convictions may also be denied licensure or related credential. Applicants with outstanding child support obligations or who have defaulted on student loans or public scholarship obligations, may also experience difficulties obtaining licensure. Additional information is available at the American Academy of Physician Assistants website. Physician assistants who leave clinical practice for a period of time may also face challenges and barriers. Licensing bodies and some employers may be concerned that clinical skills and knowledge are out-of-date, thereby placing patients’ health and safety at risk.