Purpose:

The Additional Pay Request must be used to request supplemental payments for Northwestern University employees who are currently employed by the University in a regular (paid) faculty, staff, or graduate student position. This form is used to pay supplemental wages that are calculated on an hourly basis for nonexempt employees (when hourly salary is not equal to regular hourly salary) and as a flat amount for exempt staff and faculty. Graduate students can be paid either a flat rate or hourly rate, depending on the nature of services. This form can also be used to pay for staff temporary assignments, staff recognition bonuses, awards, prizes, faculty supplements, faculty extraordinary assignments, faculty consulting fees, faculty honorariums, research subject fees (if above $50 for calendar year to an employee), special cash awards, graduate student supplements, and to report taxable noncash compensation.

All other services provided by a regular staff, faculty, or graduate students should be paid through a Position/Appointment Form. If you wish to pay an individual who currently has an OTH pay group (unpaid appointment), a Special Pay Request Form must be used in place of the Additional Pay Request Form.

All paychecks or notices of deposit (if printed) will be sent to the check address on file for the employee’s regular payroll.

Note: An Additional Pay Request for a monthly employee will be paid at the end of the month and will be included with their regular monthly pay. A biweekly employee will be paid the additional pay on the next regular biweekly pay date. A department may request that a check be cut out of the normal payment schedule for that employee, but the employee will be taxed at the current IRS supplemental tax rate

Routing and Approval:

All Additional Pay forms must be forwarded to FSM-Finance, Budget & Payroll along with any required attachments, which may include HR email approvals, OSR email approvals, or BIR/BIT timesheets.