Financial Management
FY14 Budget & Salary Planning Calendar Draft - 3/28/2013
Transfer Codes
These are the ones Finance & Administration prefers FSM to use.
NMFF Payment Information
Effective immediately, when paying NMFF for anything, please use vendor id 0000089697. Other NMFF vendor codes are being inactivated, and will no longer be available for use. This is being done because we are now sending NMFF one monthly wire transfer, as we do with NMH. Because of this, your payments may not be going directly to the person that you have sent them to in the past. It is important that you include as much information as you have to identify the payment to NMFF, when you request payment. Some types of information are; invoice numbers, dates, any appropriate names, NMFF chartstring or account information, etc.
It is also important that you use the NMFF-specific account codes when paying from all non-sponsored chartstrings. If you use another code you will be asked to correct, by our department.
NMH Payment Information
As of Thursday Dec 22, 2011, there is only one vendor number for NMH, 0000076751. Also as of this date, we are going to one payment per month via wire to NMH, which is how they pay us. With each monthly wire, AP will be generating and sending a report to NMH with all the information that they need to correctly apply your payment. Per Guy Wilson in AP as the old vendor codes have been inactivated, AP will need to return any vouchers in an unpaid status for departments to create new vouchers using the new vendor code. If you have any blankets for NMH, you will need to close them and create new ones with the correct vendor #. If you have autopays, like some of you do for rent, Guy will change the vendor # on those and they will be paid with the monthly payment.
What will change for you, is that when you enter your online voucher to pay an NMH invoice, you must include relevant identifying information in the “Message to Vendor” field. The field is 70 characters, so you may have to abbreviate some information. The basic information that they need is: Invoice or account number, Invoice date, Amount of invoice, Amount of payment and explanation of difference between invoice amount and amount paid. The last piece of information, amount paid if different from invoice amount, is not needed if you are paying the invoice amount.
This page last updated Mar 28, 2013