Northwestern University Feinberg School of Medicine
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Bulk Email

Northwestern University Policies

We adhere to the Northwestern University Information Technology bulk email guidelines. Messages that do not meet these guidelines will not be eligible for bulk email delivery. Per these guidelines, bulk email is generally appropriate for messages that:

  • Directly relate to carrying out the business of the University
  • Relate to changes in University policy or time-sensitive issues
  • Inform a select group of people (e.g., faculty, staff, students, members of a specific school or department) of an announcement or event related to their specific role within the University

Northwestern University Feinberg School of Medicine Policies

  • Plan for a 48-hour (two business days) turnaround on the delivery of your message.
  • Separate attachments are not allowed in bulk email. However, a flyer with images or additional material can be hyperlinked in the body of the email text. We recommend linking to a web page, PDF or document via Box.
  • Messages must not contain bullets, and special characters are limited to email addresses.
  • Images are not allowed in the body of a bulk email.
  • Messages must be text-only. These templates are available for your use: Feinberg AnnouncementNorthwestern Medicine Announcement or a Feinberg Event Invite. No other templates may be used.  
  • Event emails are limited to one reminder. Additional reminders must be sent through newsletters, mailing lists or other targeted means.

Items Not Eligible for Bulk Email

  • Clinical trials
  • Continuing education opportunities not accredited through Northwestern University
  • Job postings or descriptions
  • Newsletters
 
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