Northwestern University Feinberg School of Medicine

Office of Communications

Email Signature Instructions

Instructions for Outlook 2010/2013 (Windows)

  1. Open a new message. Select the “Message” tab in the “Include” group. Click “Signature” and then click “Signatures...”
  2. Select “E-mail Signature” tab. Click the “New” button and type in your name for signature. Click “OK.”
  3. There are two signatures to choose from. Highlight and select the entire signature below and ensure that the logo art is also copied. Copy the entire signature by right-clicking on selection and choosing “Copy” from drop down menu.

    Name
    Title
    Northwestern University
    Feinberg School of Medicine
    Department, Center, Institute

    Street Address, Suite XXXX
    Chicago, Illinois 60611
    XXX.XXX.XXXX office
    XXX.XXX.XXXX cell
    XXX.XXX.XXXX pager
    XXX.XXX.XXXX fax
    username@xxxx.org
    nm.org

    Northwestern Medicine

    Name
    Title
    Northwestern University
    Feinberg School of Medicine
    Department, Center, Institute

    Street Address, Suite XXXX
    Chicago, Illinois 60611
    XXX.XXX.XXXX office
    XXX.XXX.XXXX cell
    XXX.XXX.XXXX pager
    XXX.XXX.XXXX fax
    username@xxxx.edu
    feinberg.northwestern.edu

    Feinberg School of Medicine

  4. Paste signature in “Edit signature” section by right-clicking in box and choosing the Keep Source Formatting icon from the “Paste Options” drop down menu.
  5. Highlight all text and ensure that “Calibri” is the font and that text size is 11pt. (All text should be “Calibri Regular” except “Name” which should be “Calibri Bold”). Do not change text color.
  6. Now personalize your email signature.
    • All words should be spelled out (i.e. North, Suite, Department, Illinois, Street, Court, Avenue, Road, Boulevard).
    • Please note that cell phone, pager and fax numbers are optional. If you do not use these numbers please delete them from your signature. Do not add “www” to website URL address.
  7. Go to “Choose default signature” section in top right corner of “Signatures and Stationery” box. Select the signature you just created for new messages and for replies/forwards, if you choose. Click "OK."

Instructions for Outlook 2011/2016 (Mac)

  1. Under Outlook (in the menu bar at the top of the screen), choose Preferences... and then select Signatures.
  2. In the Signatures window, click the plus sign under "Signature name." Double click the new Untitled signature you created and rename it.
  3. There are two signatures to choose from. Highlight and select the entire signature below and ensure that the logo art is also copied. Copy the entire signature by right-clicking on selection and choosing “Copy” from drop down menu or pressing Command-C.

    Name
    Title
    Northwestern University
    Feinberg School of Medicine
    Department, Center, Institute

    Street Address, Suite XXXX
    Chicago, Illinois 60611
    XXX.XXX.XXXX office
    XXX.XXX.XXXX cell
    XXX.XXX.XXXX pager
    XXX.XXX.XXXX fax
    username@xxxx.org
    nm.org

    Northwestern Medicine

    Name
    Title
    Northwestern University
    Feinberg School of Medicine
    Department, Center, Institute

    Street Address, Suite XXXX
    Chicago, Illinois 60611
    XXX.XXX.XXXX office
    XXX.XXX.XXXX cell
    XXX.XXX.XXXX pager
    XXX.XXX.XXXX fax
    username@xxxx.edu
    feinberg.northwestern.edu

    Feinberg School of Medicine

  4. Paste signature in the text area by right-clicking and choosing "Paste" or by pressing Command-V on the keyboard.
  5. Now personalize your email signature.
    • All words should be spelled out (i.e., North, Suite, Department, Illinois, Street, Court, Avenue, Road, Boulevard).
    • Please note that cell phone, pager, and fax numbers are optional. If you do not use these numbers please delete them from your signature. Do not add “www” to website URL address.
  6. Under "Choose default signature," select your Northwestern account and then choose the signature you just created for new messages and for replies/forwards, if you choose. You can then close the Signatures window.

Instructions for Apple Mail

  1. Under Mail (in the menu bar at the top of the screen), choose Preferences... and then select your Northwestern account.
  2. Click the plus sign, then highlight the new signature name and rename it.
  3. There are two signatures to choose from. Highlight and select the entire signature below and ensure that the logo art is also copied. Copy the entire signature by right-clicking on selection and choosing “Copy” from drop down menu or pressing Command-C.

    Name
    Title
    Northwestern University
    Feinberg School of Medicine
    Department, Center, Institute

    Street Address, Suite XXXX
    Chicago, Illinois 60611
    XXX.XXX.XXXX office
    XXX.XXX.XXXX cell
    XXX.XXX.XXXX pager
    XXX.XXX.XXXX fax
    username@xxxx.org
    nm.org

    Northwestern Medicine

    Name
    Title
    Northwestern University
    Feinberg School of Medicine
    Department, Center, Institute

    Street Address, Suite XXXX
    Chicago, Illinois 60611
    XXX.XXX.XXXX office
    XXX.XXX.XXXX cell
    XXX.XXX.XXXX pager
    XXX.XXX.XXXX fax
    username@xxxx.edu
    feinberg.northwestern.edu

    Feinberg School of Medicine

  4. Paste signature in the text area by right-clicking and choosing "Paste" or by pressing Command-V on the keyboard.
  5. Now personalize your email signature.
    • All words should be spelled out (i.e., North, Suite, Department, Illinois, Street, Court, Avenue, Road, Boulevard).
    • Please note that cell phone, pager, and fax numbers are optional. If you do not use these numbers please delete them from your signature. Do not add “www” to website URL address.
  6. Under "Choose Signature," select the signature you just created and keep "Place signature above quoted text" checked, if you choose. You can then close the Signatures window.